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Administrative Assistant
Estee Lauder
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Description
Administrative Assistant, Darphin North America
PRINCIPAL OBJECTIVE:
The Administrative Assistant will provide administrative support to the Vice President North America and support department projects and initiatives as needed and directed.
ACCOUNTABILITIES:
•Liaise daily with the management team, global teams, Field and high-end/luxury retailers
•Draft internal communication, speeches and PowerPoint presentations
•Coordinate all aspects of Retailer seasonal meetings and all other on/off-site meeting and high-profile dinners: contract negotiation, catering, transportation, flowers, room set up, security and event staff
•Coordinates, plans, and executes annual sales meeting which includes working on the budget, logistics and flawless execution.
•Manage calendar and book travel to the US, Canada and international markets
•Prepare travel itineraries for all market visits. Coordinate multiple team members’ info into one master itinerary.
•Prepare, re-allocate and submit expense reports for Vice President and regional AMEX meeting card
•Generate no-charge orders and manage product closet inventory
•Update departmental email distribution lists, organization chart, and retailer contacts list.
•Provide day to day department support
-Passport system; allocations etc.
-Put together tracking reports and provide analytics on mix of business and program ROI.
QUALIFICATIONS:
•Position requires 0-2 years administrative experience in a corporate environment
•Excellent communication and interpersonal skills
•Superior organizational skills
•Proficient computer skills including Microsoft Office applications – Outlook, Word, Excel, PowerPoint