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Executive Assistant
Perry Ellis
New York, NY, United States
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EXECUTIVE ASSISTANT
SUMMARY:
The ideal candidate should be exceedingly well organized, detail oriented, flexible and enjoy the administrative challenges of supporting diverse people and projects. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
RESPONSIBILITIES:
• Reviewing / filtering required emails for the Executive
• Answer and manage incoming calls
• Assemble and analyze data to prepare reports and documents
• Communicate and handle electronic communications on behalf of the Executive, may include creating and composing emails off an outline
• Assist with the preparation of speeches, reports & presentations
• Manage schedule, appointments and travel arrangements
• Receive and interact with incoming visitors
• Purchase office supplies
• Manage expenses
• File, retrieve paper and electronic documents and reference materials
• Ad hoc projects as assigned
• Create and maintain organizational system both electronic and paper
REQUIREMENTS:
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Experience coordinating domestic and international travel arrangements.
• Excellent written and verbal skills in English
• Bachelor’s degree strongly preferred
• Knowledge or exposure to IT is preferred