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Director Finance, Administration, and Controls
Henkels & McCoy Inc
Pomona, CA, United States
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Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the Power, Communications, Oil & Gas Pipeline, and Gas Distribution markets throughout North America. Founded in 1923, H&M brings yesterday’s experience to the evolving infrastructure needs of today. We consistently rank in the top ten of Engineering News-Record’s Specialty Contractors and have been recognized with an E.I. DuPont Safety Excellence Award for our safety performance. H&M is also a founding member of the ET&D Partnership, a collaborative industry partnership working to reduce fatalities, injuries, and illnesses in the construction industry and is seeking a Regional Controller for its West Region Headquarters office in Pomona, CA.
Management Responsibilities
Direct reports include the Regional Controls Manager, Procurement Manager, and Director of Assets.
Position Summary
This is a management position for Henkels & McCoy and is responsible for financial oversight for an assigned Region as well as a Line of Business. This oversight includes, but is not limited to financial reporting, management of financial administrative support, fiscal forecasting, financial analysis, regional audit activities, cost control activities and various compliance activities. This position also has responsibility as a liaison between the assigned region and various corporate functions as required. With respect to the governance responsibilities described below, this position has a matrixed reporting relationship to the Corporate V-P of Finance.
This position requires strong financial and administrative management skills and the ability to effectively communicate to all levels of the organization and to external stakeholders and customers.
Primary Outcomes:
1. Acts as the primary regional interface to various corporate functions on financial, procurement, administrative and information systems matters, providing a strong internal control environment and producing accurate and timely financial reporting for Regional and Corporate Management.
2. Manages Regional Financial Management Services, Procurement (and Warehouse Function) , Insurance and Asset departments which satisfy expected service levels and cost expectations of Corporate Management, the Region’s Executive Management, Line of Business Vice Presidents and Project Managers.
3. Establishes and maintains an effective administrative capability in support of regional performance, efficiency and profitability goals.
4. Manages budgeting and forecasting processes to ensure adequate financial, fleet and people resources are in place to meet performance and financial objectives.
5. Delivers timely and accurate financial analysis to enhance and support effective and profitable business outcomes.
Responsibilities:
1. Provides a strong internal control environment and produces accurate and timely financial reporting to Regional and Corporate Management.
• Implement and maintain an effective system of financial internal controls, monitor compliance with policies and procedures, and implement improvements as needed.
• Support corporate audit function to ensure adequacy of internal controls for financial transactions.
• Manage the billing process and credit and collections to maximize cash flow.
• Manage formal Purchase Order process and other Company procurement procedures.
• Assure effective implementation of the H&M Work Order System (WOS) for all customer contracts, and provide training and oversight as required.
• Review project set up and cost tracking with operations groups at the project level.
• Coordinate with project teams on the negotiating and approving of change orders, and assists with billing/collection issues.
• Review Earned Value reports, and report on potential financial risk on projects. (e.g., cost over- runs)
• Regularly communicate the status of regional financial performance to management and vested stakeholders.
• Coordinate with other Company financial personnel to ensure consistency in financial reporting across - lines of business and Regions.
• Actively participate in all monthly Project Status Review meetings.
• Develop, implement and maintain all required weekly, monthly, quarterly and yearly reporting.
• Ensure project cost and revenue budgets are accurate for use in calculating backlog and revenue recognition
• Manage customer and regulatory requests for audits in conjunction with corporate management.
2. Manages Regional Services (Financial Management, Claims, Procurement, Insurance and Assets) which satisfies expected service levels and cost expectations of the Region’s Line of Business Managers and Project Managers.
• Management of Regional Office Managers / Line of Business Controllers and their direct reports, (and key leaders of the Procurement, Insurance and Asset Departments.
• In conjunction with the regional Continuous Improvement (CI) platform, develop and implement process improvements and best practices across all lines of business and regional offices to improve operational effectiveness.
• Measure, monitor and direct the progress of work relative to identified goals for timeliness, efficiency, and customer orientation.
• Coordinate the review of Contracts, Subcontracts, Insurance certificate requests and PO’s for compliance with company requirements.
• Create and implement strategies to reduce costs through the efficient use of shared services.
3. Establish and maintain an effective administrative capability in support of regional performance, efficiency and profitability goals
• Support H&M Project Management Methodology by providing strong project level controls and providing the appropriate project-level financial and administrative staffing and training
• Develop, implement and manage regional administrative policies and procedures and ensure consistency across all lines of business and all regional offices. Actively participate in the development of staff, taking a significant role in charting the career advancement of subordinates to ensure they reach their full potential.
• Support a culture where H&M core values are the foundation of how clients, employees, vendors and subcontractors all work together in the attainment of regional business goals
• Ensure all direct reports are engaged in and embrace H&M’s Safety Culture.
• Monitor department productivity against current project and business needs, and forecast staffing needs to ensure optimization of resources. Establish and monitor training and mentoring programs for financial and support staff.
4. Manages budgeting and forecasting processes to ensure adequate financial, assets and people resources are in place to meet performance and financial objectives.
• Manage budgeting and forecasting process.
• Ensure visibility of backlog of work-in-progress and of upcoming opportunities, to facilitate resource planning.
• Support annual capital expenditures budget and the disposition of assets.
• Financial ownership of annual equipment replacement and additions budget.
• Participates in the review of proposals and estimates to ensure reasonable Overhead cost assumptions are utilized.
5. Delivers timely and accurate financial analysis to enhance and support effective and profitable business outcomes.
• Provide status of regional financial condition by collecting, interpreting, and reporting financial data.
• Provide recommendations and advice to region’s senior management regarding improvements to financial performance.
• Develop large project Financial Profiles with actual versus budget on cost components.
• Monitor weekly job cost reports and provide variance reports and recommendations.
• Develop pro-forma overhead calculations in support of large project proposals.
• Develop detailed strategic plans of various initiatives as directed by regional or corporate management.
• Coordinate real estate issues for the region in conjunction with the Corporate Facilities Director.
Qualifications:
Education
• BS in accounting, finance or related business, engineering, or construction disciplines
• CPA strongly preferred
H&M Leadership Competencies
Lead: Ability to set direction, communicate vision and manage process…while inspiring, motivating and leading people toward achieving and exceeding organizational goals
Strategic Ability: has the ability to look forward, problem solve with foresight, apply cause and effect thinking to business challenges, anticipate change, use resources to understand trends and consequences of trends, can formulate trends into competitive business opportunities for H&M
Business Acumen: understands how H&M designated markets work and how H&M competes in those markets. Is knowledgeable in all aspects of the organization…its practices, processes, systems, tools, culture and how they integrate. Uses this knowledge to position the company effectively and competitively.
Drive For Results: Can be counted on to aggressively pursue and exceed goals and objectives individually and through others. Balances success by minimizing risk and operating appropriately regarding people, safety, process and company values.
Customer Focus: Operates from a customer centric platform. Understands the customer’s value to the company and routinely anticipates customer needs. Serves to exceed the customer’s expectations at all times and encourages others to do the same. Insures the organizations operating processes are consistent with a “line of sight” to the customer.
Talent Development: Understands the operational importance of managing talent for the company and the customer. Actively promotes knowledge transfer as a way to develop talent. Anticipates talent needs and only hires/promotes the best. Helps subordinates and colleagues to learn and grow through personal and professional development.
Collaboration and Teamwork: Performs as the ultimate “team player”. Understands and values the process of collaboration. Actively shares resources, knowledge and authority with others to achieve results. Equally seeks others opinions or assistance.
Learning Agility: Willingness and ability to learn from experience and from others and to adapt or change behavior and thinking accordingly. A continuous learner.
Safety Leadership: Understands, embraces and leads by example all aspects of H&M Safety strategy, programs and processes.
Continuous Improvement: Seeks to identify opportunities for improvement and ensure application of H&M ‘Lean’ principles, methods and tools to improve work processes.
Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.