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Administrative Assistant
Adidas Group
Portland, OR, United States
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Administrative Assistant Future
Purpose
To ensure efficient and high performance operational running of the Department via administrative, team support on a day to day, quarterly and annual level
Key Responsibilities
• POs, invoice processing, ensuring budget targets are met
• Manage and organize department meetings
• Format, type and edit memos, minutes, reports
• Assist FUTURE Team in their tasks as requested
• Assist in creating/revising presentations
• Book travel for FUTURE Team, including hotel, flights, writing travel requests and transport services; manage travel approvals
• Manage department Work & Travel calendar, monitor Online time
• Prepare travel expenses and refund of costs
• Prepare signed documents, which require knowledge of company policies and procedures, e.g., invoices, contracts etc.
• Contribute ideas and techniques that enable department to run at high level of efficiency
• Manage office supplies computers, technical equipment/tools and furniture to improve department processes and goals
• Housekeeping of space and onsite storage room and garage
• Office supply ordering
• Shipping
• Promat creation
Key Interfaces
• FUTURE Team
• Assistants at adidas
• HR, IT, Finance, Office Services
• External suppliers and vendors
Knowledge, Skills and Abilities
• IT skills: Macintosh software Outlook, Word, PowerPoint, SAP knowledge: advanced / Excel: expert
• Language: English: excellent
• German: desired, but not mandatory
• Ability to work independently, offering a high level of customer service
• Ability to communicate effectively with multinational subsidiaries.
• Strong written and verbal communication skills in English.
• Highly organized: strong time management and prioritization skills
• Highly confidential in managing information
• High level of initiative and maturity
Minimum Qualifications
1. University degree or the equivalent experience
2. At least 2 years’ experience as Administrative Assistant
3. Office management and organizational know how
4. Proven track in dealing with fast-paced organizations
5. Passion for adidas brand and its mission
6. Passion for sports
7. Ability to work independently
8. Strong problem-solving skills
9. High level of initiative, self-starter