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Market Coordinator
Tiffany & Co.
New York, NY, United States
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Market Coordinator- NYC Market
Overview
The Market Coordinator supports the administrative needs of the NYC Market Vice President and Leadership Team; as well as provide support with stretch-assingments including, but not limited to, Client Development and Event Coordination. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination.
Responsibilities
Calendar Management
• Proactively manage daily calendars and resolve scheduling conflicts
• Prepare and maintain master calendar which includes departmental vacation schedules and VPs’ travel schedules
• Proactively manage all Flagship store tour coordination
Travel Coordination
• Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
• Create travel itineraries
• Prepare accurate expense reports through ExpenseVisor
Communication
• Communicate and liaise with direct reports to properly inform calendar and project management
• Answer phone lines and take accurate, timely phone messages
• Create and compile detailed PowerPoint presentations for Senior management and general meetings
• Must possess impeccable written and verbal communication skills in order to communicate with clients in person, through email, and over the telephone
General Administration
• Print daily sales reports
• Assist in the organization of files
• Assist in the logistical preparation for meetings and interviews including reserving conference rooms, ordering meals, liaising with IT, etc.
• Process invoices through accounts payable system
• Support ad hoc project requests
• Distribute mail and coordinate shipping with the mailroom
Event Coordination
• Partner with Public Relations to impliment and support local retail events
Qualifications
• 3-5 years of previous administrative assistant experience working with high level or multiple executives
• Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
• Must be discrete due to exposure of highly confidential client information
• Ability to multi task and prioritize workload
• Must have excellent organizational skills
• Strong communication skills
• Ability to work independently
• Bachelor's degree preferred