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HR Coordinator
Toms Shoes
Los Angeles, CA, United States
Job Details - this job has expired, please see similar jobs below
Overview
As TOMS’ HR Coordinator, you will have the opportunity to work with a dynamic Human Resources team in a collaborative and supportive environment. This is an instrumental role in maintaining an organized and highly efficient HR department and is responsible for overseeing day-to-day administrative tasks and processes which enhance the HR team’s function. This role works in partnership with the HR leaders, Payroll, Compensation/Benefits, Recruitment and Retail Store Management teams. This position interacts with all TOMS employees, requiring the ability to clearly communicate and interpret TOMS’ HR policies and programs, a sound understanding of the recruitment process, and an understanding for flexibility in a fast-paced working environment while maintaining a focus on customer service. The ability to maintain confidentiality and handle sensitive situations with solid judgment and discretion is critical.
Essential Responsibilities
• Manage and accountable for new hire file creation, including support for collecting new hire paperwork, maintenance of I-9 forms and making employee files
• Create and maintain Personnel Action Forms (PAF’s) for all personnel changes, including new hires, transfers, promotions, terminations and all other applicable changes to personnel records
• Assist with job descriptions, creation of requisition forms and audit of weekly open requisition report and org chart
• Maintain and update company organizational charts, including international employees; assist internal/external audits and assistance with the creation of reports, as needed
• Prepare required documents for separations, inclusive of I-9 maintenance, exit interview document preparation, collection of employee assets and scheduling of exit meetings
• Assist with the application process, inclusive of scheduling interviews, collecting feedback, creating offer letters and processing changes for personnel file
• Assist with the development and communication of company policies and procedures
• Support HR team in day-to-day administrative tasks and projects
• Primary point of contact for general HR questions, understanding how to apply company policy and procedures, determining when escalation is necessary
• Proactively recommend new approaches policies and procedures for continual improvement and efficiency
• Be the face of the HR department, answering tier one employee questions with a focus on customer service and maintaining a positive attitude
• Other duties as assigned
Requirements/Qualifications
• Microsoft Office Suite including Word, Excel, PowerPoint (3-5 yrs)
• Highly organized, detail-oriented, and possess outstanding follow through skills (3-5 yrs)
• Ability to maintain confidentiality with highly sensitive data (0-3 yrs)
• Flexible work style and approach based on client needs/style and HR partnership (0-3 yrs)
• Excellent oral and written communication skills (3-5 yrs)
• Self-starter with a strong sense of urgency (3-5 yrs)
• Positive attitude with excellent customer service abilities (3-5 yrs)
• Upholds TOMS Core Values and able to have fun! (0-3 yrs)
Education/Experience
• Administrative experience or roles
• General entry level HR exposure
• Bachelor’s degree or equivalent in experience (Required)
EEO Statement:TOMS is an equal opportunity employer and will consider applicants with criminal histories in a manner consistent with the requirements of the ordinance.