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Executive Assistant
Refinery29
New York, NY, United States
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About Refinery29:
Refinery29 is the leading digital media & entertainment company dedicated to inspiring women to live an informed & well-rounded life. Our mission is to be a catalyst for women to feel, see, and claim their power by delivering optimistic and diverse creativity, storytelling, and points of view. Focused around core values of individuality, inclusivity, and impact, we create content that speaks to 360 degrees of a woman’s life, including editorial articles, original video programming, shareable social content across a variety of platforms, and live experiences. Our content sits at the intersection of style and substance, helping our audience live a more informed and inspired life.
About the Team:
The Executive Assistant will support Refinery29's EVP of Communications by managing the day-to-day operations, administrative tasks, and activities, completing monthly expense reports, and organizing events and special projects. This is a prime opportunity for a smart, highly driven individual with excellent initiative to gain a wealth of knowledge and experience in a fast-paced and creative environment. The Executive Assistant is a forward-thinking visionary who is able to think about the Refinery29 business as it relates to the EVP of Communications.
What Makes an R29er?
• You have commitment and passion for the mission of R29 to be a catalyst for women to feel, see, and claim their power and realize their infinite potential.
What you'll do:
• Establish productive relationships with other assistants and R29 executives to work as collaboratively as possible
• Ensure priorities are managed; daily and long-term requests are addressed
• Proactively manage both personal and professional calendars
• Manage departmental budget and handle all invoicing for the team
• Support events by creating guest lists and managing door check-in
• Assist in tracking media coverage and PR metrics
• Draft and distribute content such as newsletters and press recaps
• Manage meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking notes, and welcoming external guests
• Manage and submit monthly expense reports
• Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences
• Conceive and organize internal events including happy hours, dinners, offsite meetings, and retreats
• Execute day-to-day administrative tasks including placing lunch orders, arranging deliveries, updating contacts, conducting research
To be successful here you are already:
• A trusted advisor/teammate/boss - your employees, peers, and co-workers value your ideas and contributions.
• Results oriented - you care about creating tangible value through the number and quality of the hires that you and the team make.
• Purpose-driven - Refinery29 is committed to supporting women in claiming their power in big and small ways. We are a purpose & mission-driven company and love people who have a passion to make a difference in their work.
• Self-starter - You have a vision for what needs to be done and you go about doing it and getting it done. You will not be micro-managed here. We’ll expect you to take full ownership of your area and your results.
• Open, collaborative and curious - this is an ever-changing company and we value people who listen and collaborate with an open mind for possible new ways of doing things.
What you have:
• Understanding of PR concepts and practices
• Bachelor's Degree
• 1+ years of Executive Assistant or relevant experience
• Positive, intuitive/proactive, and collaborative team player
• Must be a highly organized and solutions-driven go-getter with ability to see the big picture and pay attention to detail, handle multiple priorities at once, manage time effectively, and maintain composure in a fast paced environment
• Excellent verbal and written communication skills