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Executive Assistant
Tiffany & Co.
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Overview
The executive assistant provides administrative support to the EVP Global Sales & Manager of Executive Administration. The incumbent will report directly to Manager of Executive Administration and work toward a common goal of promoting and enhancing the offices of the above individuals.
Responsibilities
Communication - Answer phone lines for the above individuals. Take accurate, timely phone messages. Proactively manage and maintain individual calendars.
Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, visas, car rentals, reservations, etc.).
Presentations - Create and compile detailed Excel and PowerPoint documents for the Board of Directors, senior management and general meetings.
Conferences - Assist in the logistical preparation of conferences and meetings including site selection, finalizing contract, coordinating the catering, AV and conference room. Assist in conference material preparation.
General Office Maintenance - Read documents in order to maintain an organized system for both electronic and hard copy files for department use.
Board of Directors Support - Assist Manager with all aspects of Tiffany Board mailings and meetings.
Departmental Support - Initiate and maintain departmental filing, photocopying, ordering supplies, distribute mail and coordinate shipping with the mailroom.
Fiscal Management - Departmental representative for accounts payable; invoice and file departmental bills. Prepare accurate Expense Reports through Expensevisor.
Provide relief for Receptionist breaks per monthly schedule created by Manager of Executive Administration.
Special projects as assigned by Officers, Manager and/or Department.
Qualifications
• 5+ Years Executive Assistant experience
• Excellent verbal and written communication skills and ability to work independently as well as part of a team
• Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Excellent communication skills
• Excellent organization skills, must be detail oriented
• Must be a team player
• Interpersonal communication skills
• Positive, can-do attitude with an eagerness to learn
• Flexible
• Problem-solving skills
• Ability to prioritize workload
• Accountable, trustworthy, confident, focused
• Ability to remain calm under pressure
• Proactive
• Excellent calendaring skills
• Customer-service focused
• Excellent time management skills
• Professional presence
• Confidentiality
• Anticipation of needs
• Networking skills
• Analytical forward thinking skills
Hours ~ Monday thru Friday ~ 8:30am - 5:30pm. Needs to be flexible around Board of Directors meetings, Shareholder meetings, events and Senior Officer Activities.