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Assistant Creative Operations Coordinator
URBN
Philadelphia, PA, United States
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Anthropologie: Assistant Creative Operations Coordinator- Home
Founded in 1992, Anthropologie (www.anthropologie.com) operates more than 175 retail stores in North America and Europe, and ships to over 100 countries worldwide via our ecommerce channels. We cater to fashionable, educated, and creative women between the ages of 28 to 45, who desire an inspirational shopping experience. To that end, we are committed to exceeding her expectations in unexpected, delightful ways. Our unique product assortment includes women's apparel and accessories, home furnishings and décor, gifts, beauty, and found objects. Our mission is to provide our customer with an unimagined experience.
Overview
The Assistant Creative Operations Coordinator is responsible for supporting the Creative Operations team in systematically improving process to facilitate workflow between all Anthro Home departments. This position requires a highly detail oriented, motivated, and organized team member. Must be a highly flexible, and driven individual who can excel under pressure and tight time constraints who can create, document, and drive efficiencies with minimal oversight. Must have excellent computer skills and computer-based problem-solving abilities. A person who is process minded, naturally curious, takes initiative, and asks proactive questions will be successful in this role.
Responsibilities
ADMINISTRATIVE
• Create/maintain Assistant role guidelines & standards
• Order Office Supplies as needed
• File management
• Prep files for PD/Production teams to use for each season; notify teams when files are ready for use
• Prep seasonal folders for entire department use
• Assist in keeping all meeting purposes, objectives, and deliverables clearly defined and outlined
• Manage agenda for Weekly Calendar Meetings, take notes, & follow up
• Document new processes and instructions
CALENDAR MANAGEMENT
• Assist in creating Time & Action Seasonal Calendar and update as needed
◦ Share with internal team and international agents
• Maintain/update day-to-day Home Merchant Calendar, and corresponding Calendar tools
◦ Plan meeting order/agendas
# Coordinate with appropriate team members to create detailed meeting agendas
# Manage complexities of overlapping team requirements
◦ Launch calendar and inform team members of scheduling changes, conflicts and requests
◦ Work with cross-functional teams to track meeting time estimations and outcomes
# Consolidate and compare meeting estimates to actual
# Analyze actual meeting length vs estimated and adjust for future meetings
PROCESS IMPROVEMENTS & ANALYSIS
• Aid in improving the creative process from concept to completion; reinforce process and timelines with all partners Advanced Excel proficiency; strong computer aptitude/familiarity
◦ Create/modify Excel templates for home team use (advanced formulas and critical thinking)
◦ Independently problem solve administrative/development bottlenecks, and implement solutions
◦ Document and share new process requirements
• Identify administrative inefficiencies, and revise processes to eliminate redundancies, and improve workflow
◦ Research and present new computer programs/systems to improve efficiencies
• Evaluate/revise calendar processes to simplify creation and use
• Work with leaders to improve meeting efficiency, and reduce meeting lengths
• Assist in gathering and summarizing metrics for Senior Coordinator/Manager
◦ Communicate with vendors on adoption rates and metrics
• Organize/maintain/consolidate and clearly present seasonal adoption rates to internal/external partners
• Ensure all needed departmental information and metrics files are visible in an accessible, central location
Qualifications
• Effectively prioritize to hit tight deadlines while maintaining balance among multiple timelines
• Must be comfortable working with technical systems and troubleshooting issues
• Ability to work with limited supervision and prioritize work to meet manager’s needs
• Be flexible, with creative problem-solving skills; solutions oriented
• High degree of strong written, organizational and verbal skills
• Ability to work independently on projects, from conception to successful completion
• Strong analytic and business acumen
Education
Bachelor’s Degree in Fashion, Business, or a related field.
Location
Philadelphia, PA