This job has expired, please see additional jobs below
Executive Assistant - Accessories & Home
Global Brands Group
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Specific Responsibilities
cheduling:
• Manage the Executive's calendars and appointments.
• Schedule and organize meetings, travel arrangements, conferences, etc.
• Conduct research to identify most appropriate locations and pricing and manage all details pertaining to reservations and itineraries.
• Coordinate and plan luncheons and other events.
• Prepare agendas, distribute information or invitations and may assist with set-up of the facilities.
• Organizing, preparing, and prioritizing correspondence:
• Answer telephone calls for Executive.
• Take messages and respond to calls in a timely manner.
• Take and transcribe dictation, and compose and prepare confidential correspondence, memos, business plans, etc.
• Proofread copy for spelling, grammar, and layout and makes appropriate changes.
• Responsible for accuracy and clarity of final copy.
• Open and distribute mail and determine level of priority.
• Respond to routine mail and e-mail for Executives and other external correspondence when necessary.
• Administrative/ Other Support: Prepare and modify visual presentations.
• Perform various administrative/clerical duties such as maintaining supplies, tracking use of company's sporting event tickets, updating directories, placing gift orders for VIP clients, faxing, copying, and filing.
• Perform other duties related to supporting Executives as requested.
Meetings:
• Assist Executives with preparation for meetings.
• Attend certain meetings and records, transcribes, and distributes meeting minutes within appropriate time frames.
• Assist Executives with following up on action items from meetings
Reports:
• Prepare various sales and business reports from database system.
Skills and Requirements
• College degree preferred but will accept someone with equivalent work experience.
• Proficiency in Word, Excel, PowerPoint and Lotus Notes.
• Excellent organizational, meeting planning coordination and project management skills.
• Organized, independent, and self-motivated with a team player attitude.
GBG USA Inc. is an Equal Opportunity Employer