This job has expired, please see additional jobs below
International Coordinator
American Eagle Outfitters
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
REQUIREMENTS:
International Coordinator Tasks:
• Comprehensive Management of Quarterly International Coordination
• Plan all facets of bi-yearly group events during coordination, including kickoff and hindsight process
• Conduct and analyze survey results for continuous improvement of Coordination events
• Project Management and Leadership of Team/Partner Transition from Concrete to Salesforce.com (Communication, File-Sharing & Workflow Management Platform):
• Serve as the point-of-contact and liaison between Appirio & Salesforce teams and AEO international teams
• Facilitate solution testing with internal and external users
• Monitor branding elements (logos, seasonal imagery, etc.)
• Troubleshoot and flag any functionality issues to the Salesforce support team
• Homepage/departmental page “blogging” and news sharing
• Update AEOTV video panel with relevant INTL videos on a bi-weekly basis
• International License “Home Office” Budget Allocation & Management:
• Fully manage some of the most important areas of the AEO international license budget: team and executive travel & expense, coordination, NSO cushion, partner entertainment, quarterly brainstorming, team events and recognition, annual operations workshop, onboarding, office supplies
• Work closely with Pittsburgh-based Finance & Travel Departments to conduct regular budget “audits”
• Lead monthly budget meetings with INTL team leaders and executives
• Plan quarterly internal international team events; brainstorm with the team during team meetings, conduct a vote, book & coordinate time, place, etc.
• Coordinate any ad hoc team gatherings, celebrations, etc.
• Ad Hoc, Project-Based Cross-Functional Team Support
Executive Assistant Tasks:
• Calendar Management
• Direct Report Support
• Disseminate all Year-End Review information to direct reports
• Ensure frequent direct report touch bases are maintained
• Manage direct report calendars and disseminate updated versions to larger group
• Book & Manage domestic and international travel, including obtaining passports/visas
• Expense Reports & Approvals
• Attend weekly International Leadership Team call, provide agenda, take detailed meeting minutes and distribute to team
• Submit executives’ travel/PTO dates
• Track and submit all international team members’ PTO/jury duty/bereavement dates • Contact IT with any executive phone/tablet/computer issues
• Ensure access to all relevant international reporting (submitting e-forms, etc.)
QUALIFICATIONS:
• Bachelor's Degree in Business, International Business or related field
• 2-4 years Executive Assistant/Administrative experience; retail experience a plus
• Strong attention to detail
• Proficiency in Microsoft Office Suite
• Ability to multitask in a deadline-driven environment
American Eagle is an Equal Opportunity Employer.