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Coordinator, Global Service Experience and Education
Estee Lauder
New York, NY, United States
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Description
Coordinator, Global Service Experience and Education, La Mer
SUMMARY
Support Vice President, Global Service Experience & Education and Director, Spa & Cabine. Primary responsibilities include management of calendar for Vice President, coordination of supplies and materials for spa and cabine rooms globally, travel arrangements and expenses. Handle invoicing for Director, Spa & Cabine, liaison with external design vendors and miscellaneous administrative tasks.
RESPONSIBILITIES
• Process invoices for Director, Spa & Cabine, including cross-charging as needed, monitoring of payment status and reconciliation of monthly Departmental expenses.
• Source materials for spa and cabine trainings and cabine rooms globally. Monitor global market orders of materials and oversee on-time delivery to markets. Monitor progress of spa and cabine materials and tools from start to finish, including: Partner with Indirect Procurement to source materials and vendors as needed, create SAP/SRM requests, manage IMW offerings, production, tracking and distribution of materials, and post materials in International Shared Drive.
• Manage calendar for Vice President, Global Service Experience & Education.
• Oversee travel arrangements for Vice President, Global Service Experience & Education and Director, Spa & Cabine.
• Process expenses for Vice President, Global Service Experience & Education and Director, Spa & Cabine.
• Assist in forecasting of department product needs for spa and cabine trainings; manage product orders for department.
• Editing and proofing of written spa and cabine materials as needed.
• Miscellaneous administrative tasks as needed.
QUALIFICATIONS
• Minimum 1-2 years work experience in similar environment
• Excellent organizational skills
• Strong oral and written communication skills
• Excellent customer service skills, professional attitude and flexibility
• Computer skills including Microsoft Office, PowerPoint, Adobe Reader, Adobe Publisher, IMW and SAP
• Strong team player