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Coordinator, Global Education & International
Estee Lauder
New York, NY, United States
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Coordinator, Global Education & International, Origins
Description
POSITION OVERVIEW:
• Assists VP, Global Education and VP/GM International with all administrative duties, such as maintenance of calendars, scheduling of meetings, meeting agendas, travel arrangements and the general duties of running the Global Education and International.
• Assists VP/GM International and VP, Global Education with execution of function-specific projects that include international market/education strategy, analysis and presentations, etc.
PRIMARY RESPONSIBILITES:
Assists VP, Global Education and VP/GM, International in all administrative duties such as:
• Schedules meetings, maintains calendars, creates meeting agendas and prepares materials needed for meetings.
• Manages financial expense administration and processing of Corporate GERS reports.
• Works directly with Travel Department to coordinate all travel and hotel arrangements.
• Coordinates conference calls, meeting rooms, Microsoft Lync meetings and catering as required.
• Assists VP, Global Education and VP/GM, International in preparation of presentations.
• Coordinate preparation of materials needed presentations at Global, Regional and NA Sales Meetings as well as NY office orientations.
Education function responsibilities:
• Assists the Vice President, Global Education with the execution of specific education projects such as analysis of Guide Productivity, Accreditation results and Turnover.
• Assists the Global Education Team in the development and maintenance of the International Planning Guide.
• Handles the processing of all invoices for Global Education Department.
• Responsible for the on-going maintenance and distribution of Origins Global Education Program Calendar and Global Education/Regional Listing.
• Oversees the maintenance of the Origins Education Product Closet and no-charge budget.
• Assists Global Education Team on special projects as needed and to ensure proper and timely completion of all projects for Vice President.
• Collates market recaps for Global Productivity Report on a quarterly basis.
• Processes and tracks re-bills for chargebacks to markets from Global Education.
• Assists with administrative responsibilities on execution of Global Stars Program.
International function responsibilities:
• Assists the Vice President/GM International with the execution of specific international projects such as new market launch strategy, competitive analysis and presentations.
• Helps perform analysis and reports critical to the formulation of International plans.
• Helps prepare new country/market launches by gathering market data, coordinating information and communication between global, region, and launch market.
• Assists VP in preparation and coordination of international meetings/retailer visits
• Assists in the management of the International budget such as T&E, Gratis, purchase orders, invoicing and market re-bills.
• Handles coordination of monthly retail sales and retail KPI reporting.
• Conducts ad-hoc analysis assigned by VP
• Maintains flow of information and communication with markets in VP’s absence
• Maintains International Bulletin on a monthly basis
• Conducts monthly retail run rate and net sales commentary reports
• Maintains and ensures accuracy of information on Door Profiles report on a monthly basis
• Handles issues and special requests from affiliates
Qualifications
• Position requires minimum of 1 year related experience.
• College or university degree preferred.
• Strong attention to detail, problem solving, organization and time management skills.
• Ability to handle multiple tasks in an efficient and timely manner.
• Proficient skills in all Microsoft applications including Outlook, Word, Excel and PowerPoint.
• Must possess excellent communication, follow-up, and solid interpersonal skills.