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Executive Administrative Assistant to CEO
ModCloth
Los Angeles, CA, United States
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Executive Administrative Assistant to CEO
ModCloth is an innovative, digitally native lifestyle brand committed to inspiring individual style and helping our community of customers be the best version of themselves. Our products are vintage inspired and feature feminine silhouettes and bright, colorful prints. ModCloth designs and sells its own exclusive line of private label apparel in a full range of sizes, and curates a unique assortment of fashion from independent designers.
We are seeking a highly accomplished Executive Administrative Assistant to support the CEO. Reporting directly to the CEO, you will be the primary point of contact internally and externally on all matters pertaining to the CEO.
The Executive Administrative Assistant must be creative and enjoy working in an entrepreneurial environment that is mission and results driven. The ideal individual will have the ability to exercise solid and independent judgment in a variety of situations, with strong written and verbal communication, administrative, and sophisticated organizational skills. You should also have the ability to maintain a realistic balance among multiple priorities. Your ability to work under pressure with grace, poise and respectability at all times to handle a wide variety of activities and confidential matters with discretion will be valued.
Responsibilities
• Keep CEO organized and on-track by preparing, alerting, and time-managing him for daily, weekly commitments.
• Calendar management and constant prioritization with constant flow of changes and while coordinating with other executive assistants.
• Understand CEO’s short and long term priorities and help him balance in accomplishing both whenever possible.
• Arrange travel – coordinate all related details and optimize CEO’s time when traveling. Be responsive for the few emergencies that may occur.
• Orchestrate variety of corporate staff + arrangements for both onsite and offsite events
• Develop basic documents (Word, PowerPoint, Excel)
• Be action orientated, able to identify and proactively resolve issues that would impact the CEO
• Require
Requirements
• 5+ years of experience supporting a C-Level executive
• Ability to process and prioritize email and other tasks with little-to-no supervision
• Advanced knowledge of innovative technology to support fast paced CEO
• Excellent organizational skills and consistent attention to detail
• Amazing calendar management skills protecting the CEO at all times
• Experience with event planning
• Outstanding interpersonal and verbal/written communication skills
• Ability to anticipate issues before they arise and proactively recommend creative solutions to problems
• Strong multi-tasking skills and proven track record with time management
• Ability to learn quickly and maintain a high-performance level in a fast-paced, high volume environment
• Ability to take and give feedback and consistently work to achieve better results
• Strong team player able to interact seamlessly with co-workers
• Positive confident and professional demeanor
• Self-motivated and resourceful
• Trustworthy and ability to maintain confidentiality critical
• Dependable and consistent, taking pride in and ownership of your work
• Bachelor Degree preferred