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Administrative Assistant, Account Management & Marketing
Estee Lauder
New York, NY, United States
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Administrative Assistant, Account Management & Marketing, Clinique
PRINCIPAL OBJECTIVE:
The Administrative Assistant will provide administrative support to both the Senior Vice President Account Management and VP North America Marketing, and support department projects and initiatives as needed.
ACCOUNTABILITIES:
Provide day-to-day administrative support to the Senior Vice President and Vice President including but not limited to:
Schedule and maintain calendar via outlook. Keep managers on schedule.
Screen incoming telephone calls and relay detailed messages as appropriate and redirect callers as needed.
Update North America organizational charts and retailer phone directory
Schedule, coordinate, order catering, set up conference rooms and greet retailers for each season’s Retailer Presentations for all retail accounts
Schedule, book conference rooms, order catering, and create an agenda for monthly Field Sales Vice President Live meetings
Manage all aspects of business dinners for retailer dinners and Field Sales Vice Presidents dinners, including: negotiating contracts with restaurant, setting up ground transportation, coordinating the overall look of event with florists/event staff
Book all travel for market visits and off-site retailer meetings, coordinating with regional offices
Coordinate ground transportation for 300+ attendees/VIP’s at the off-site NA Sales Meetings in April
Recap Weekly FSVP/Staff Conference Call, providing a qualitative summary of business opportunities after assessing key account performances
Create and format sales reports in Microsoft Excel
Create an effective filing system for office and keep managers organized with daily folders/calendar/deadline reminders
Work with Creative Department and Global Marketing to create seasonal marketing program book
Schedule and coordinate meetings with key magazine publishers, including Digital and PR teams when appropriate.
Directly contribute to speeches and presentations through strong editing skills, creating Power Points and by offering input on overall content and structure
Submit monthly AMEX expense reports keeping a detailed tracking document and maintaining all records
QUALIFICATIONS:
Position requires 1-2 years administrative experience in a corporate environment
College degree or administrative equivalent.
Superior organizational skills.
Ability to work autonomously, self-start projects, anticipate needs of the department, and maintain a team player attitude
Excellent communication and interpersonal skills.
Proficient computer skills in Microsoft Outlook and Word
Excellent computer skills in Microsoft Excel and PowerPoint
Must have ability to handle numerous tasks in an efficient and timely manner. Ability to handle confidential matters.