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Facilities Coordinator - Procurement
Ascena Retail Group
Pataskala, OH, United States
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External Job Description
The Facilities Coordinator will work closely with the Facilities Manager to support all facilities activities. The Coordinator will be the first point of contact for internal and external customers seeking support and information from the Store Facilities. The Store Facilities Coordinator will communicate directly with field and office customers as well as contractors. Additionally, the Store Facilities Coordinator will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support
• Work order review and approval for various requests for various aspects to deliver lowest landed cost while maintaining high service levels.
• Coordinator will cover one region of approximately 1,000 stores.
• Ensure all requests coming into the department's email receive the appropriate level of service and meet the guidelines for response times.
• Follow up with vendors and on a daily basis on calls that are past the expected completion date to ensure that Service Level Agreements are being met.
• Provide service directly to functional customers
• Responsible for challenging aspects of quotes pertaining to labor rate, total hours to perform the work, overhead costs, etc. and seek second and third opinions as appropriate.
• Partner with the other areas of Procurement when materials are needed for the stores to see if the company can supply the materials.
• Responsible for being on call as part of a rotation schedule.
Requirements
• Previous experience in facilities management.
• HVAC experience a plus.
• Excellent verbal and written communication skills.
• Highly organized, resourceful, self-motivated and a team player with multi-tasking capabilities.
• Proficient in Microsoft Office.
• 2+ years Store Facilities, Store Construction and/or Store Operations experience preferred.
• College degree preferred.