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Administrative Assistant
Ann Inc.
Manhattan, NY, United States
Job Details - this job has expired, please see similar jobs below
Description
About the Position:
The Administrative Assistant is responsible for providing administrative and project support to the SVP.
Responsibilities:
§ Manage and oversee daily responsibilities of an SVP
§ Handle high level, confidential information in a professional manner
§ Manage calendar, schedule and phone for SVP
§ Maintain schedule including meeting planning, preparation and follow up action items
§ Work directly with SVP to research, make recommendations and execute key initiatives/projects
§ Manage communications with key internal and external partners
§ Order supplies
§ Handle all new hire set up for the departments
§ Coordinate all room set-up/catering for key meetings
§ Responsible for all Office Management including travel arrangements and providing detailed itineraries.
§ Filing, copying, faxing, scanning and other administrative tasks, as needed
Requirements:
• Bachelor’s degree in a relevant field of study, accepted
• Qualified candidates will have a minimum of 4 years of administrative experience for a senior level executive
• Highly proficient in Microsoft Office (PowerPoint, Excel, Outlook, Word)
• Approaches each day with a proactive verses reactive mind set
• Manages multiple conflicting priorities while offering outstanding client service
• Has the ability to prioritize and re-prioritize multiple times daily
• Exhibits a professional and positive demeanor
• Demonstrates excellent verbal and written communication skills
• Possesses the ability to liaise cross functionally
• Excellent telephone etiquette
• Advanced ability to organize
• Tact and good judgment in confidential situations
• Proven experience interacting with senior management
• Strong sense of service and passion for ANN INC.