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Department Coordinator, US Training
Adidas Group
Portland, OR, United States
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Purpose
To handle day-to-day administrative operations on behalf of the Marketing department. This position requires a combination of strong communication, organizational, process, and time management skills.
Key Accountabilities
• Closely collaborate with BUG Leader on all aspects of tactics, strategy, team and community needs – including but not specific to calendar management, meeting management, facilities/environment planning, email and expense management together with all travel arrangements.
• Effectively process expenses for reimbursement and in a timely manner per corporate policy
• Book travel, manage schedules/itineraries for front line leadership team
• Create and maintain inventory, order necessary supplies and equipment for department needs.
• Create great employee experiences - plan and smoothly execute team events, internal meetings, etc. This includes planning for catering, A/V equipment, logistics
• Manage special merchandising/GTM projects – 20% role
• Perform research for Merchandising/GTM projects and prepare PowerPoint or other presentations
• Collaborate with Controlling to track Marketing Working Budget and all invoices for payment/signature
• Manage executive calendar and expenses
• Coordinate LTD administration for department (recruiting requisition approval status or assignment point-person, administrative assistance, etc)
Knowledge Skills and Abilities:
• Strong event management, organizational and time management skills.
• Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines.
• Ability to monitor budgets and invoices; interpret/modify financial reports
• Ability to work within a team environment
• Must possess strong written and verbal communication skills.
• Strong computer skills – knowledge of MS Word, Excel, Outlook, Powerpoint
Qualifications
1. Bachelor’s degree (BA) from a four-year college or university preferred; or one to two years related experience and/or training; or the equivalent combination of education and experience.