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HR/Office Coordinator
Benefit Cosmetics
Ontario Toronto, , Canada
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Oh, Hello Gorgeous!
As one of the fastest growing cosmetics companies in the world, Benefit Cosmetics is always on the lookout for dynamic, creative talent. At Benefit, we believe that our people should reflect the same qualities that we develop in our beauty products…first-rate quality, results oriented, innovative, and of course, fun and enthusiastic.
Are you looking for a career with one of the fastest growing beauty brands? Look no further. Benefit Cosmetics is all about whistling while you work it and faking it till you make it. We’re about having fun, grabbing life by the giggles and never letting go!
If you’re ready to get the job done with a sense of style, flair, humour, and enthusiasm, Benefit could be your place to shine!
Could this be you?
Benefit Cosmetics Canada is looking for a full-time HR/Office Coordinator to support the HR and Office needs of the Benefit Cosmetics Head Office. The ideal candidate will be highly organized, pays close attention to detail and has the ability to juggle multiple priorities with ease. This candidate will have excellent communication skills and the ability to build relationships with potential candidates and all department and field managers. He/she will be a real “go-getter” and eager to take on new projects as required. This is a 1-year contract position to start in July/August 2017 with the potential of becoming permanent after successful completion of contract.
Reporting to the HR Generalist, the HR/Office Coordinator will support with the following tasks:
Human Resources Support:
• Leads the Brow Bar Esthetician full cycle recruitment process including: posting jobs, actively sourcing candidates (through Indeed, Linkedin, Job Fairs), maintain Taleo ATS, screening candidates through Skype interviews, coordinating interviews with hiring managers, processing reference and background checks, processing HR paperwork and following up with candidates as required.
• Maintain internal applicant tracking system in an orderly fashion.
• Supports new hire onboarding process which includes email set-up, HR system setup (ADP WorkforceNow, Sunlife, HRdownloads Training), phone set-up, new hire gratis, desk organization and new hire “welcome ceremony”
• Assists with the orientation process including developing and presenting welcome packages, facilitating and providing required training including induction videos and information, company policies, health benefits, RRSP, etc.
• Add all new hires and support with employee changes in HR Management System (ADP WFN)
• Lead Health & Safety protocols, training distribution and meetings
• Coordinate, plan and execute cultural initiatives such as lunch & learns, fun Fridays, etc. to maintain high team morale including monthly birthday celebrations both in the office as well as extending to the field teams.
• Work with Operations team to organize semi-annual gratis program
• Assists with completing monthly LVMH headcount reports.
• Assists with coding HR related invoices and submitting for payment
• All other assigned projects
Office Administration:
• Facilitates customer care process including receiving complaints, addressing the complaint directly with the customer and providing timely resolution; working with Education & PR departments if escalation is required.
• Coordinate and support daily shipping and courier processes including sorting and distributing mail, ensuring all deliveries are signed for and designated to appropriate people/areas of the office and arranging local courier pick-ups.
• Receive and coordinate returns to the Benefit Canada office and process authorized store return claim forms.
• Assist with maintenance of office equipment including mail machines, photo copiers, etc.
• Coordinate and maintain office supplies (stationairy, toners, UPS, groceries, etc.).
• Update and maintain internal contact lists including the UPS shipping database.
• Greet visitors, vendors, etc. and ensure they are directed to the appropriate person.
• Ensure common areas are organized and presentable including the reception area/kitchen/mail room (i.e. ensure the printing area is tidy of excess paper and well stocked).
• Complete monthly grocery orders and maintenance of office supply stock orders and inventory levels.
• Partner with building management on necessary maintenance and support
• Coordinate boardroom bookings; ensure boardroom scheduling times are adhered to by team.
• Order catering for meeting/office events on a regular basis
• Provide administrative support to the General Manager.
• General filing
Other
• All other duties as assigned
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must have post-secondary degree or certificate in HR
• Must have 1+ years’ experience with high volume recruitment and leading interviews
• Experience in the cosmetics or luxury goods industry (considered an asset)
• Proficient computer skills in Microsoft Office (outlook, excel, word, etc.)
• High level of trust and integrity and ability to show discretion with confidential information
• Customer Service orientated and a proactive, helpful attitude and ability to be flexible in various situations
• Highly organized and strong attention to detail
• Excellent communication and interpersonal skills. Must be a team player
• Ability to prioritize and meet deadlines in a fast-paced and dynamic environment
• Must maintain high level of professionalism with both internal and external parties
• This job will require lifting of up to 50 lbs