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Administrative Assistant
Estee Lauder
New York, NY, United States
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Description
Administrative Assistant, Estée Lauder, Travel Retail Worldwide
Position will support the Senior Vice President/General Manager, Estee Lauder Travel Retail Worldwide with day-to-day administrative processes and various aspects of department support.
•Prepare and manage SVP/GM, daily calendar, reservations, phone, etc.
•Prepare and manage SVP/GM, Executive Director and Director travel schedules, including flights, transportation and agendas
•Prepare and manage SVP/GM, Executive Director expense reports - organization, preparation, reporting and submitting reports monthly.
•Provide the needed administrative support which may include, but not limited to preparing agendas and issue meeting minutes when required. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transporting of materials, catering, etc.
•Prepare and organize itineraries for incoming visitors/retailers. Provide temporary administrative support when needed to visiting executives. Receive external visitors and ensure they are properly escorted at all times.
•Responsible for the efficient and timely processing and approval of vendor invoices (receive, process and payment).
•Coordinate department meetings.
•Maintain product closet for the department.
•Assist in the preparation all sales tools including seasonal marketing calendars and seasonal sales presentations, retailer presentations under the guidance of marketing managers.
•Offer and coordinate the region’s orders for marketing support items (ie. Sales cycle gifts, event props etc)
•Support Senior Vice President and Marketing team with miscellaneous requirements as time permits.
Qualifications
•Position requires 3+ years of related experience.
•Ability to multi-task in a fast paced environment and prioritize a high volume of work.
•Excellent interpersonal and customer service skills. Must have professional written and verbal communication skills.
•Extraordinary attention to detail
•Required to have strong PC skills including Microsoft Office, Word, Excel, PowerPoint, KeyNote, Outlook Calendar skills.
•University level education.