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Coordinator, Design and Change Management
Estee Lauder
New York, NY, United States
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Description
Coordinator, Organization Design and Change Management
This role will support the VP, HRBP Leading Beauty Forward, OD/CM, VP, Organization Design and ED Change Management with administrative duties in addition to the following assisting with development of an Organization Design approach, framework, and Center of Excellence that will be a key strategic enabler of the company given the ongoing magnitude of transformation.
Provide day-to-day support to the Vice President, HRBP Leading Beauty Forward/OD & CM, Vice President, Organization Design and ED Change Management including but not limited to:
•Coordinate OD/CM COE Meetings and logistics across the various transformation initiatives where OD/CM COE engagement is required
•Manage OD/CM SharePoint website ensuring content is kept up to date, appropriate employees have access and continuously looking at ways to drive engagement/usage of site and materials
•Assist with development of OD/CM SharePoint site content, including the sourcing of external knowledge capital and articles, posting and responding to the message boards
•Manage OD/CM Training logistics, including invitations, room bookings, related communications, attendance tracking, catering, printing of materials
•Assist with creation of OD/CM presentations or translation of notes/concepts into reference materials
•Schedule and maintain calendars via outlook and keep leaders on schedule.
•Screen incoming telephone calls, relaying detailed messages as appropriate and redirect callers as needed.
•Arrange & organize domestic and international travel including travel itineraries.
•Coordinate meeting rooms, conference calls and catering as required.
•Order and organize all office supplies; coordinate office service requests as needed.
•Monitor mail/email, sort/file, respond and act accordingly.
•Prepare, edit and distribute memos and emails as needed.
•Handle additional responsibilities and projects as required.
Qualifications
•Superior organizational skills and attention to detail
•Excellent communication and interpersonal skills.
•Proficient computer skills including Microsoft Office applications – Outlook, Word, Excel, PowerPoint.
•Ability to handle multiple projects and tasks with critical and accelerated time frames while adapting to changing priorities/schedules. Ability to handle confidential matters.
•Strong sense of urgency, customer service skills
•Ability to work in a fast paced environment
•Minimum Years of Experience:0-2