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Project Coordinator (Marketing)
Benefit Cosmetics
San Francisco, CA, United States
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Job Summary:
Reporting to the Senior Manager, Creative Operations, the Project Coordinator will provide support in managing the creative workload and project prioritization for the US Marketing department. This person will be the eyes and ears of the creative arm of the Marketing department and work daily with the graphic design team to track project activity and ensure on-time delivery. The project coordinator will oversee marketing creative projects throughout the entire project lifecycle, from the initial request from through production with external vendors. In addition, the Project Coordinator must possess strong organizational skills, outstanding communication skills, the ability to work independently and take initiative to resolve questions and embrace the Marketing team’s can-do attitude and spirit.
Basic Duties and Responsibilities:
• Maintain and update creative asset library, packaging and collateral creative files. Load new assets onto the drive as they become available. Keep file structure in place and assist other departments and team members in locating files when needed
• Traffic creative through project lifecycle, from initial project request form through delivery of final files to vendors or project stakeholders.
• Communicate project status updates
• Oversee Marketing creative timelines and due dates, proactively alert team members when projects may be in jeopardy to ensure team meets key deliverables on time & budget.
• Coordinate monthly wholesale marketing collateral ordering – communicate launch timing and details, collect forecasts, request pricing from vendors and manage distribution lists.
• Manage marketing collateral orders, being the primary point of contact with the vendor, ensuring on-time delivery of items and prompt invoicing.
• Compile weekly updates from Marketing team, design and publish Marketing newsletter.
• Package and submit final creative files to vendors for print.
• All other duties as assigned.
Qualifications:
• 1-2 years project management and/or creative agency experience required.
• Strong organizational skills
• Experience in managing multiple projects and adapting to changing priorities.
• Working knowledge of Creative Process and Print Production
• Strong sense of urgency
• Self-motivated, team orientated, resourceful and results driven
• Ability to coordinate multiple projects and deadlines in a fast paced and dynamic environment
• Proficient in Word, Excel and other Microsoft Office applications.
• Experience with project management software applications such as smartsheets, Asana, Robo Head.
• Excellent verbal and written communication skills
• Proficient graphic design skills in Adobe InDesign & Illustrator preferred, not required.
• College degree or equivalent experience
• A passion for the beauty industry
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the basic functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform such functions.
• Ability to attend various corporate conferences and events (including air travel)
• May require walking in downtown area and/or car to attend events
• Ability to assist in the packing and sending of conference & meeting materials, lifting boxes weighing up to 20lbs.