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Executive Assistant
Ralph Lauren
New York, NY, United States
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Polo Ralph Lauren Corporation is a leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances. For nearly 50 years, Ralph Lauren’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets.
This position provides critical, day-to-day administrative support to direct supervisor– but not limited to – calendar management, travel arrangements, office management, tracking & submission of expenses, creating & updating documents, supporting with presentations, and communicating with a host of internal colleagues & external partners. The position resides within a fast-paced environment where multi-tasking, juggling and managing a number of discrete tasks are critical to success.
Key Responsibilities
• Manage complex calendar scheduling
• Create memos, meeting agendas and other correspondence
• Follow up with executives’ teams/colleagues on outstanding information/ materials as requested
• Assist team with weekly and daily reports, running analysis from microstrategy and adhoc projects
• Attend meetings to take notes as requested.
• Monitor budget; track and process all expenses on a monthly basis
• Presentation Development: compile collateral materials, gather and edit content, produce draft (includes heavy PowerPoint and spreadsheet generation)
• Plan special and executive events, client meetings
• Proactively develop ways to make the executive’s time as effective and smooth as possible
• Ensure accuracy on all projects and correspondence
• Constant ability to be precise and be a step ahead with creative problem solving
• Coordinate all travel arrangements for team with careful oversight of internal travel department; ensure travel plans are aligned with others on the same trip to the extent possible
• Ensure executives’ contacts, organizational charts and other key information are always updated
• Order supplies for copy room, supply closet, and kitchen, contact servicing for copy machines when needed, manage 5th floor conference room schedule and general upkeep, create work orders on Polo Express when needed for IT or facilities issues affecting the floor/team
• Assist in special project as needed
Requirements
• College degree preferred
• Demonstrate ability to provide superior customer service
• Advanced Word, Excel, PowerPoint, and Outlook experience required
• Heavy calendar maintenance experience
• Exceptional organizational skills, follow through and attention to detail, solution oriented.
• Self-motivated, curious and resourceful.
• Anticipates needs and stays one step ahead.
• Proven ability to manage multiple tasks/projects effectively
• Deadline and results driven within team environment
• Pleasant, mature, and professional communication with all levels of management
Polo Ralph Lauren is an equal opportunity employer. We offer dynamic career opportunities with growth potential and a generous company discount.