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Facilities Coordinator
Supergroup
Cheltenham, , United Kingdom
Job Details - this job has expired, please see similar jobs below
The Role
We are looking for a Facilities Coordinator to support and assist our Facilities Manager with the day to day delivery of a safe and well maintained working environment. Based at our head office in Cheltenham you will cover a UK and EU portfolio of stores and offices.
You will
• Run the facilities helpdesk to ensure all calls and emails regarding repairs and maintenance are responded to within 24 hours and resolved in a timely and efficient manner
• Efficiently coordinate the running of planned maintenance operations, ensuring all visits are completed in agreed time frames and recorded in the planned maintenance schedule and folders
• Maintain an excel based maintenance data system ensuring accuracy of the information recorded
• Develop good working relationships with suppliers to ensure the best quotes are received from contractors and suppliers for works required and process the orders in an accurate and timely manner
• Maintain the database confirming records of contractors documentation (i.e. risk assessments, insurance etc)
• Attend store handovers and site meetings where necessary
• Conduct detailed site condition surveys, including photographic evidence, for stores resulting in the creation of survey reports
• Organise and record all work related to site condition surveys
• Assist the Facilities Manager with various projects, such as office moves and refurbishment works
• Provide assistance to other members of the team as and when required
• Organise security for stores as required
• Provide out of hours emergency cover on a rota basis
• Undertake general administrative duties including purchase orders/invoices
You are
• Experienced in facilities and have a background in facilities
• Experienced with Multi-sites/Retail (desirable)
• A people person with excellent customer service skills
• A good communicator with a high standard of written and verbal communication - ability to speak other languages is beneficial
• Able to work as part of a team
• Able to work within company policies and procedures
• Demonstrates integrity, reliability and trustworthiness
• Proficient with Microsoft Word, Excel and Outlook
• Knowledgeable and up to date on Health and Safety regulations
• A multi tasker
• Very organised with high attention to detail
• Able to travel within the UK and EU and have your own transport will be needed
• Happy to work when required outside of normal working hours including the on call rota and in order to accommodate attendance at site meetings.
What we offer
• Excellent basic salary, pension, life insurance, 50% staff discount