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Administrative Assistant
Levi's
San Francisco, CA, United States
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Administrative Assistant, Dockers
JOB DESCRIPTION
This position is the administrative assistant to the executive team of the Dockers® brand. This role will support the three Vice Presidents in charge of Merchandising, Marketing and Design and will is a key member of the Dockers® team. This is a fast-paced, fun, entrepreneurial team looking for a dynamic, professional, proven performer and problem solver for this exciting and challenging role.
• Manage all aspects of the Vice Presidents’ calendars, including managing priorities and avoiding conflicts
• Arrange travel, create itineraries and agendas, book accommodations and transportation to and from meetings, as appropriate. Evaluate any potential issues and develop a contingency plan as needed
• Update Dockers Leadership Team travel calendar monthly
• Prepare expense reports promptly and accurately
• Schedule and coordinate meetings including arrangements for facilities, logistics, and other accommodations; communicate arrangements to executive and other participants, as appropriate
• Completes project and special assignments; make independent decisions, as appropriate, when handling details and projects that are highly confidential and time sensitive
• Initiate process improvements related to administrative responsibilities
• Prepare documentation, presentation materials, reports, charts, and spreadsheets
• Transfer, compile, and touch-up PowerPoint presentations
• Represents the Dockers® brand both internally and externally as key point of communication
• May provide support to other staff on a special project or ad-hoc basis
• Act as liaison to other corporate groups
• Support development of budgets; track & report back to leaders monthly on status versus plan
• Process & follow up on payment requests
• May travel infrequently, as required
Basic Qualifications
• Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree)
• Minimum 5+ years’ experience providing executive-level administrative support with minimal guidance
• Expert knowledge and proficiency with MS Office applications including Word, Excel, PowerPoint, and Outlook
Additional Qualifications
• Positive attitude and demeanor
• Excellent discretion, judgment, tact and diplomacy
• Broad and comprehensive experience, skill and knowledge of business operations, policies and practices
• Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented
• Ability to produce highly accurate work is essential, as are exceptional written and verbal communication skills
• Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters
LOCATION
1155 Battery St. San Francisco, CA, 94111
FULL TIME/PART TIME
Full time