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Executive Assistant
Coty
New York, NY, United States
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Executive Assistant, Global CB
Core Description:
Job Description (this is no ordinary job!)
If you're hungry to make a mark at Coty and on the beauty industry, join us!
This is an EXECUTIVE ASSISTANT position that requires high level administrative support to both the Chief Marketing Officer of Global Marketing and the Senior VP of Global Trade Marketing in our Consumer Beauty division. The ideal candidate will be experienced in prioritizing and handling a wide range of administrative support related tasks with the ability to work independently, in an articulate and kind manner. Must have the ability to interact with staff, agencies, and partners in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, and resourceful. Must maintain a high level of professionalism and confidentiality. Excellent communication and organizational skills a must.
Key Responsibilities:
• Assistant must always represent the Leaders he/she supports in a friendly and professional manner, working with teams with a positive attitude to complete tasks as needed
• Maintain heavy meeting travelling schedule.
• Update organization org charts and also keep a track email distribution list.
• Ensure delivery of presentation/creative materials worldwide
• Arrange all Business Travel Air/Ground Transportation-including cars in all countries, hotels, dinner reservations as needed
• Maintain contacts on Leaders’ iPhone and computers
• Daily and meeting lunch orders
• Manage business related finances; Submit and follow up on all expense reports
• Manage personal calendar, booking appointments; dinner reservations, car reservations, personal dinner and lunch reservations, etc
• Constant calendar management with daily updates to Leaders’ main tasks
• Coordinate internal, external meetings within the international network. Ensuring meetings stay on schedule
• Support the marketing teams with ad-hoc projects as assigned
Application Pre-Requisites:
• College degree required
• Minimum 3-5 years previous administrative experience
Special skills required:
• Strong communication and organizational skills needed
• Ability to work autonomously
• Expert level written and verbal communication skills
• Attention to detail
• Flexible, adaptive and works well under pressure
• Proficiency in Microsoft Office Suite
• Concur experience needed
• SAP/Ariba experience preferred
Equal Employment Opportunities
We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender,
disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected
by law. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities,
experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.