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Administrative Assistant (Coordinator)
Foot Locker
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Overview
We are seeking a strong communicator to provide support in this entry level role in our casual yet fast paced culture to the CFO & VP, In-Store Customer Experience. The Finance and Operations coordinator must be extremely organized and enjoy interactions with staff at all levels. We are seeking someone who is collaborative and can balance their responsibilities while working under the pressure of deadlines on a daily basis. The ideal hire will remain flexible, resourceful and professional all while dealing with a high level of confidentiality. A proactive attitude and attention to detail are equally important in this highly self-sufficient position.
Responsibilities
• Responsible for calendar management, requiring interaction with both internal and external executives, assists vendors to coordinate meetings.
• Arrange travel schedules and reservations for the CFO & VP, In-Store Customer Experience, and Operations management teams.
• Maintain records, both electronic and a paper filing systems.
• Coordinate and organize various company events and department functions including, meetings, conference calls etc.
• Manage communications; which includes answering phone calls, managing mail, taking messages or fielding/answering routine and non-routine questions.
• Ability to maintain high level of confidentiality and exercise discretion.
• Assist in building PowerPoint presentations.
• Review field related travel vouchers for compliance.
• Manage departmental office supplies.
• Maintain expense reports in Concur for the CFO & VP, In-Store Customer Experience.
• Support finance and operations on an as needed basis and/or ad-hoc projects.
• Act as a liaison to other departments within the New York office and the field.
• A variety of ad-hoc projects as needed.
Qualifications
• Bachelor’s degree preferred
• 2-3 years of experience within an fast pace environment
• A comprehensive knowledge of Windows, including MS Word, Excel and Power Point is required
• Ability to work with both vendors and co-workers in a professional manner
• Demonstrate positive, customer service and team-oriented demeanor
• Ability to communicate at a high level with all levels
• Must be able to adapt quickly to change while maintaining high organization