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Executive Assistant
Donna Karen
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President of DKNY RTW. The Executive Assistant will also serve as a liaison to the direct reports and internal teams, while organizing and coordinating executive outreach and external relations efforts.
Responsibilities:
Basic Administrative Duties: Answer phones, take messages, preview & print emails (when necessary), check/respond to voicemails, review vacation and travel requests, expenses, record all direct report attendance/vacation time throughout year, order and approve all office supply orders, maintain office files for Brand President, organize all incoming mail. Plan menus and arranging catering services for meetings, presentations, training sessions, employee parties and special events
Maintaining the Office: Keep track of personal and accommodation orders placed by the President’s office; help coordinate the President’s charitable contributions; assist with employee review process; book lunch/dinner reservations, holiday dinners and/or events as requested.
Calendar: Manage daily professional schedule (i.e., Handle heavy volume of business meetings with senior executives, conference calls, dinner reservations, social events, car service, etc.). Prioritize change according to the business needs and multitask effectively.
Travel: Organize personal and professional domestic and international travel plans.
The Division: Provide administrative support to visiting international partners and company global leaders – booking cars to and from the airport; assist other executives within the division, as needed, with travel (visas, cars); coordinate market dinners, when necessary, including booking venues and arranging transportation
Other: Work with Design/Merchandising to coordinate the setting up of key product review dates/proto reviews/ line edits (DKNY Women’s Ready-to-Wear & Pure, Accessories, Shoes); IT/Office Services/HR – Coordinate Interviews, New Employee Orientations, Office and IT set up.
Confidentiality: Manage all confidential information regarding promotions, performance appraisals, compensations and any communications.
Qualifications:
• Bachelor’s degree required
• Excellent written and verbal communication skills
• Strong organization and multi-tasking skills that reflect ability to perform and prioritize with excellent attention to detail
• Proficient in Microsoft Office (Word, Excel & PowerPoint)
• Calm/Composure