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Executive Assistant, Marketing and Strategy
Adidas Group
Portland, OR, United States
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Purpose
Performs administrative duties for the management team, primarily focused on executive leadership support. Also supports the day to day administrative operations on behalf of the department.
Key Accountabilities
• Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive(s).
• Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
• Establish and perform practices that accurately maintain records/files and efficiently process information.
• Support smooth departmental operation during executive(s)’s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits.
• Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities.
• Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the Executive(s)
• Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service.
• Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services.
• Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate.
• Order and maintain supplies and equipment.
• Code and route invoices for signature and timely payment.
Knowledge, Skills and Abilities
• Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
• Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
• Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
• Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law.
• Ability to handle sensitive information with professionalism and confidentiality
• Excellent verbal and written communication skills
• Strong organizational and time management skills.
Qualifications
1. Four year College or University degree and
2. Minimum three (3) years related senior level administrative experience
3. Combination of education and experience may be substituted for degree