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Facilities Coordinator
Net-a-Porter
Clifton, NJ, United States
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We are seeking a smart, professional Facilities Coordinator to be based in our Clifton, NJ location. This is a great opportunity for an extremely organized, efficient and presentable individual.
Facilities & Office Responsibilities:
• Order and maintain office supply for Distribution Centers and all the departments in the Offices.
• Provide administrative support to Facilities Manager for all projects.
• Complete monthly expense sheets, usage report, recycling reports and weekly reports for Facility Manager.
• Maintain the integrity of the Facilities (DC & Office) and schedule appropriate maintenance.
• Procure and maintain vendor relationships and pricing.
• Assist in planning, developing and maintaining the layout of distribution supplies area.
• Maintain existing and new floor plan records for Facilities and Security.
• To help supervise and manage the Distribution associates in charge of supplies and support team roles.
• Manage the company’s consumables inventory in line with standardized inventory management practices.
• Maintain accurate inventory records with regards to the consumables stock holdings.
• Maintain and to be actively involved in Warehouse and Office Work Orders.
• Develop and maintain Supply Order System for the Office Departments
• Provide administrative support for Reception.
• Develop and execute new processes for Facility in regards to employee lockers, employee returns, parking etc.
• To be actively involved in the development and implementation of new processes and projects.
• Develop software to support the processes for receiving consumables stock, holding inventory and booking it out – (Excel)
• Interacts and participate in various departmental projects and teams.
• To manage, develop, monitor, administrate, control, deliver, execute, etc.
Inventory Control & Packaging Supply Ordering:
• To help manage the procurement and inventory of the company’s consumable materials in order to support inbound and outbound functions of Operations plus Procurement Order Entry System and Reports
• Provide various price comparisons for all packaging and consumable supplies.
• Maintaining various Artworks for all packaging supplies and confirming with UK Team.
• Procuring the best price for the best quality in regards to packaging ac consumable supplies.
• Actively involved in major and minor business projects with regards to packaging materials.
• Maintain Inventory List for packaging supplies and working with team members to complete inventory.
• Identify new suppliers and grade existing ones.
• Interacts with external or internal contacts/teams/vendors, etc.
• Streamlining Inventory processes for re-ordering supplies.
• To help manage the relationships with our pool of external suppliers.
• To assist in negotiations with suppliers in the areas of service, quality and price.
• Prove new processes and develop systems to improve Inventory Control and Re-Ordering.
• Actively use and update Terms & Conditions and Supplier Code of Conduct
Health & Safety:
• Maintain and improve Health & Safety Procedures in Clifton, DC2 and Manhattan Office.
• Streamline safety procedures of the Americas with UK and IT processes.
• Maintain and actively send Safety, Health and Environmental Bulletins for Clifton, DC2 and Manhattan.
• Develop and execute new safety procedures for the DC’s and Offices.
• Practice and be actively involved in procedures that reflect RJC values and YNAPG CSR – safety, health and environmental values.
• Manage and maintain Accident/Incident forms and logs per OSHA requirements for Clifton, DC2 and Manhattan Office.
Purchase Order/Procurement System:
• Completed training for procurement system and different uses.
• Managing/order entry and develop detailed reports for management.
• Raising requisitions to process payment for vendors, search and keep records of all Purchase Orders, search and create reports, search for payments and approvals.
• Build and maintain list of all existing and new vendors in procurement system.
• Maintaining a complete list of all vendors, Supplier Code Names, Project Codes and GL.
• Place new orders for all packaging and consumable supplies
• Maintain vendor accounts and invoices daily.
• Maintain and manage records for proof of deliveries, contractor work orders
Security & Loss Prevention:
• Complete training for Security System and train other users.
• Maintain and manage Security Officer Procedures.
• Develop and create Security Officer Procedures for Clifton, DC2 and Manhattan.
• Security badges – create and develop database and program for Clifton, DC2 and Manhattan.
• Maintaining and re-ordering of all card access supplies.
• Maintain and fix issues in Security and CCTV Systems.
• Provide support for investigations using Security and CCTV Systems.
Location: You will be based at our Clifton, NJ location. You might need to visit our Distribution Center in Mahwah, NJ from time to time.
Hours: Your hours will be 37.5 hours per week working Monday to Fridays.
To Apply: Please send us an updated CV and a cover letter explaining why you feel you are suited to YOOX NET-A-PORTER Group and this role.
YOOX NET-A-PORTER GROUP is an equal opportunities employer, if you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.
About Us:
YOOX NET-A-PORTER GROUP is the world’s leading online luxury fashion retailer. The Group is a Global company with Anglo-Italian roots, the result of a game-changing merger, which in October 2015, brought together YOOX GROUP and THE NET -A-PORTER GROUP; the two companies had revolutionized the luxury fashion industry since their birth in 2000.
YOOX NET-A-PORTER GROUP is a unique business with an unrivalled offering including multi-brand in-season online stores NET-A-PORTER and MR PORTER, and multi-brand off-season online stores YOOX and THE OUTNET, as well as numerous ONLINE FLAGSHIP STORES, all “Powered by YNAP”. Through a joint venture established in 2012, YOOX NET -A-PORTER GROUP has partnered with Kering to manage the ONLINE FLAGSHIP STORES of several of the French group's luxury brands.
Uniquely positioned in the high growth online luxury sector, YOOX NET-A-PORTER GROUP has an unrivalled client base of more than 2.5 million high-spending customers, 27 million monthly unique visitors worldwide and combined 2015 net revenues of €1.7 billion. The Group has offices and operations in the United States, Europe, Japan, China and Hong Kong and delivers to more than 180 countries around the world. YOOX NET-A-PORTER GROUP is listed on the Milan Stock Exchange as YNAP.
For further information: www.ynap.com