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Administrative Assistant, International
Rodale
New York, NY, United States
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Rodale Inc. is currently seeking a bright, detail-oriented and enthusiastic Administrative Assistant to support the Senior Vice President of Global Business Development in our International, Licensing and Content Marketing division. Responsibilities include screening phone calls, managing calendar for all internal and external meetings, drafting and editing correspondence and scheduling all travel arrangements. This position will be an integral part of the day-to-day operation of the department, with opportunity to learn new skills in the media industry.
You will also act as a liaison between other department heads and administrative staff, assist with report generation and provide support with all administrative duties. Candidates must be able to maintain confidentiality and use discretion at all times. The position is based in New York City.
Major Responsibilities:
• Schedule multiple appointments and meetings, working in conjunction with other executive/administrative assistants
• Coordinate and arrange travel as necessary for board meetings, committee meetings and other events
• Department support of a Global Editorial and Development organization
• Communicate in a professional manner with all levels of the organization as well as executives in member organizations
• Provide support through the preparation, meeting attendance, distribution and filing of reports, spreadsheets and presentations
• Conduct research and assist with special projects as needed
Qualifications:
• 2 years of experience as a general administrative assistant or executive assistant in a changing, fast-paced, professional environment
• Associate degree in business, technology or related field or equivalent combination of education and related experience resulting in demonstrated ability to perform major duties
• High level of proficiency with general office PC or MAC applications (Microsoft Word, Excel, PowerPoint, and Outlook) and comfortable with learning new applications as required.
• Significant experience with the creation of executive level Power Point or Keynote Presentations.
• Ability to work well under time constraints. Must be very flexible regarding workload and comfortable changing directions quickly.
• Willing and available to work the hours needed to provide appropriate support.
• Demonstrated excellent written and verbal communication skills, with an excellent understanding of proper grammar and spelling
• High level of commitment and professionalism; use of sound judgment and discretion regarding personal and business affairs, maintaining a high level of confidentiality with communications and information
• Self-motivated, independent, well-organized and able to work independently with minimal supervision
About Rodale Inc. Rodale Inc. is a global health and wellness content company based in Emmaus, Pennsylvania and New York, New York. Known for launching the organic movement in the U.S. in 1942, the company operates today with a mission to “inspire health, healing, happiness and love in the world. Starting with you.” Home to a broad portfolio of best-in-class brands, Rodale engages more than 100 million people globally through an array of products and services that include magazines, books, online, mobile, e-commerce, direct-to-consumer, social, video and events. With 100 editions in 67 countries, Rodale publishes the largest, most established health and wellness lifestyle brands, including Men’s Health, Prevention, Women’s Health, Runner’s World, Bicycling, and Rodale’s Organic Life. Rodale Books is the premier destination for wellness content with a purpose, publishing conversation-changing titles that include Jessica Alba’s The Honest Life, Alicia Silverstone’s The Kind Diet, former Vice President Al Gore’s An Inconvenient Truth, Starbucks CEO Howard Schultz’s Onward, Maria Rodale’s Organic Manifesto and Scratch, and Dave Asprey’s The Bulletproof Diet. The Rodale Books website, RodaleWellness.com, is a content and community hub where visitors can find inspiration and information from the world’s top wellness experts. Rodale also produces numerous branded experiences that draw more than 100,000 participants annually. Rodale is a certified member of The Women’s Business Enterprise National Council (WBENC) and has received numerous industry accolades, including spots on Folio’s Top Places to Work in Media and Greatist’s Healthiest Companies in America lists, and has also been recognized as one of the Top 100 Best Adoption Friendly Workplaces.