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Administrative Assistant
Talbots
Hingham, MA, United States
Job Details - this job has expired, please see similar jobs below
This position is responsible for providing administrative support to the SVP of IT. Provides diverse administrative and clerical support to assure the smooth operation of the department. Assignments are both routine and non-routine. Works under general direction and independently. May also be responsible for supporting an additional executive in the future.
Principal Accountabilities:
• Act as key administrative support for departments.
• Prepare/assist in the preparation of reports, spreadsheets, correspondence, presentations, etc.
• Provide administrative support on department projects.
• Maintain and update information, reports, databases, manuals, spreadsheets, etc.
• Prepare and process bills, invoices and expense reports. Resolve billing issues.
• Respond to calls, inquiries and correspondence on behalf of management. Answer or redirect calls as appropriate. Draft and distribute correspondence, as directed.
• Handle meeting/conference logistics, distribute mail, manage calendars, order office supplies, make travel arrangements.
• Utilizes a personal computer; work with word processing, spreadsheet, powerpoint and database software packages.
• Handle office operations issues, such as equipment failure, heating issues, vendor calls; determine method or research, data and information requirements.
• Handle specials assignments as directed.
Job Requirements
• Associate’s Degree; BS/BA preferred
• 5+ years office administration experience
• Proficient in Windows based software with the ability to create spreadsheets, databases, and Word Documents, PowerPoint, Adobe Acrobat
• Strong written and verbal communication skills
• Strong organization skills with sharp attention to detail
• Ability to multi-task in a fast-paced environment and ability to work cooperatively with other
• Demonstrated ability to maintain sensitive or confidential company information