This job has expired, please see additional jobs below
Senior Administrative Assistant - temp. 6 months (m/f)
Adidas Group
Herzogenaurach, , Germany
Job Details - this job has expired, please see similar jobs below
Purpose
Provide a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day to day level.
Accountabilities
• Take charge of routine correspondence to ensure timely and accurate response.
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material.
• Maintain and update department files, records, (organizational) charts, subscriptions and publications.
• Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts.
• Support team in creating announcements and newsletters.
• Assist in creating/revising of presentations.
• Schedule internal and external meetings/conferences.
• Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe.
• Complete travel expense reports.
• Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions.
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date.
• Assist in and coordinate projects and assignments as requested/directed.
• Handle assigned operational tasks of respective department under supervision.
• Support team as well as management.
• General tasks:
◦ Order office supplies.
◦ Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations.
◦ Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC.
◦ Administration of investment request workflow.
◦ Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking.
◦ Maintenance of master data for temporary employees (< 1 y.) and externals via the self-service tool.
◦ Coordination and administration of video conferences.
◦ Maintain data systems as directed.
◦ Supporting office setups and moves within HQ.
◦ Maintain vacation overview for team.
◦ Proof reading of documents/presentations.
◦ Understands and provides information about standards and processes.
Knowledge, Capabilities and Experience
• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook).
• Very good command of German and English both written and spoken.
• Good communication skills.
• High level of service orientation in dealing with internal and external stakeholders/customers.
• Good understanding of numbers.
• Good organizational skills.
• Advanced SAP knowledge.
• Advanced PC software skills.
• Advanced knowledge on new media & applications.
Qualifications
1. 3 years of experience.
2. Experienced in job and fully qualified/trained.
3. Combined theoretical and practical knowledge incl. company policies and practices.
4. Basic knowledge in related job areas.
We are looking forward to receiving your application.