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Executive Assistant
Lord & Taylor
New York, NY, United States
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Job Description
The Executive Assistant will perform general administrative functions and provide high-level support. The ideal candidate will be an organized, self-motivated, detail oriented, and highly personable individual. The Executive Assistant will have great intuition, ability to think quickly on their feet, and be adaptable to an ever-changing environment. This individual is a solutions-driven go-getter with an ability to see the big picture and focus on long-term objectives while supporting the daily needs of the executive.
Role responsibilities include:
• Conserve and maintain executive’s time and appointment schedule by planning and scheduling meetings and conferences
• Arrange complex and detailed travel plans and itineraries; compile all necessary documents for travel-related meetings
• Maintain and update contact list; document prior communication and exchanges
• Provide appropriate preparation and briefings prior to each meeting
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner using one’s time efficiently
• Screen and prioritize mail and incoming calls, take detailed messages, direct calls, place outgoing calls and answer questions not requiring executive attention
• Accurately prepare and file expense reports and invoices in a timely manner
• Act as a liaison between all departments and executives regarding schedules and correspondence
• Develop and maintain organizational systems for efficiency and accuracy as delegated, including organizing, indexing and tracking files
• Represent the executive well in both business and personal matters
Qualifications
Personal Characteristics and Professional Qualifications
• 10+ years of Executive Assistant experience supporting C-Suite level executives required
• Strong planning and organizational skills
• Effective communication skills in verbal and written forms (in person and on the phone)
• Ability to anticipate the needs of the executive
• Extraordinary interpersonal, business, communication and time management skills
• Strong attention to detail and follow-up skills
• Superior judgment and discretion
• Ability to think quickly on feet, multitask, and adapt to change in a fast-paced environment
• Demonstrated problem solving skills and basic project management skills
• Must have excellent computer skills (Excel, Outlook, Word, PowerPoint)