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Senior Administrative Assistant - Brand Design (temporary 6 months) (m/f)
Adidas Group
Herzogenaurach, , Germany
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Purpose
To ensure the efficient operational running of the department by providing high level communication, administrative, creative and budget management support to the department.
Key Accountabilities
• Assists direct reports of VP Brand Design with departmental communication flow across all three locations, Herzogenaurach, Amsterdam, Portland and key business partners
• Produce Legal Contracts for Processing with Legal and Procurement ensuring contracts are produced on time and in line with company policies
• Works with Team Leads to produce and deliver the onboarding process of new employees
• Actively manage and organize team work & travel calendar
• Supporting office setups and moves within HQ
• Prepare signed documents, which require knowledge of company policies and procedures, e.g. invoices, contracts etc.
• Resolve problems requiring knowledge of company policies and procedures.
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
• Maintain and update department files, records, (organizational) charts, subscriptions and publications
• Maintain vacation overview for team
• Coordination and administration of video conferences
• Manage office supplies, computers, technical equipment/tools and furniture to improve department process and goals
• Care taker of studio incl. meeting room, printer room and creative space.
Knowledge, Capabilities and Experience
• IT skills: Macintosh software Outlook, Word, PowerPoint, SAP knowledge: advanced / Excel: expert
• Language: English: excellent; another European Language: advantageous
• Ability to work independently
• Proven strong problem solving skills
• Excellent attention to detail
• Outgoing with a strong personality
• Excellent time management skills
• Ability to make decisions in a considered but efficient manner
• Able to convey a 'can do’ attitude
• Ability to communicate effectively
• Highly organized: strong time management and prioritization skills
• Highly confidential in managing information
• High level of initiative and maturity
• Effective communicator with internal clients (i.e. Creative Direction, CtC, Product Marketing, Global Regions, Brand Marketing, Sales and Sports Marketing) and external clients (freelancers, agencies)
• Ability to learn, grow and thrive in a unique, fast-paced, multi-tasking global working environment
Qualifications
1. University degree or the equivalent experience
2. Proven track in dealing with senior management/board
3. Office management and organizational know-how
4. Strong written and verbal communication skills in English.
5. Experience of project management, budget management and scheduling
6. International work experience an advantage
7. Passion for adidas brand and its mission