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Administrative Assistant International New Business Development
Estee Lauder
New York, NY, United States
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Description
Provide support to the Vice President, International Business Development
KEY RESPONSIBILITIES:
• Manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day.
• Provide the needed administrative support for meetings which may include, but not limited to, gathering and organizing meeting materials in advance, reserving conference rooms and working with Office Services for room-setups, audio-visual needs, security, transporting of materials, catering, etc.
• Assist with senior management event planning and execution where necessary
• Organize and coordinate complex travel arrangements and detailed itineraries.
• Process monthly expense reports. Manage incoming bills and statements related to expense report processing. Manage any bills and invoices related to departmental procurement.
• Handle incoming telephone calls and take action as required; problem solve. Screen telephone calls when appropriate and proactively handle any routine matters and other requests that need to be dealt with.
• Order office supplies and handle other office related procurement activities as needed.
• Assist with projects as needed. These include reports, spreadsheets, presentations, etc. Handle independent projects and other duties as assigned.
• Prepare and manage any correspondence, reports, presentations as needed. Organize and maintain filing system.
• Provide general support to International Business Development team, including scheduling complex senior meetings, general administrative work, travel and expense support
Qualifications
• Position requires 2-3 years administrative experience
• Additional language skills a plus for interaction with international regions/retailers.
• Must have advanced PowerPoint skills
• Must be highly organized and detail-oriented, while also being able to grasp the "big picture". Ability to manage interruptions and distractions while multi-task in effectively. Display professionalism, diplomacy and discretion especially when handling matters of a confidential nature.
• Exhibit excellent communication, writing, and organizational skills; ability to remain calm under pressure; proactive planning skills a must.
• Must have a strong work ethic with a high level of integrity