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Job Summary: Performs a variety of clerical support duties such as compiling statistical data preparing reports maintaining records and files preparing purchase documents and maintaining expense accounts. Duties and Responsibilities: Mointors daily delinquent and merchandise discrepancy reports for overdue Merchandise Transfers not received by Exchanges. Identifies those items not shipped and follows up with appropriate section supervisor to resolve same. Prepares Blanket Purchase Agreenemts BPA for the purchase of expense items. Follows up with the accounting department to ensure vendor payment. Maintains control of all inbound and outbound manifests. Generates required reports and reviews to ensure that vendors are adhering to scheduled delivery dates and that shipments to Exchanges are received in a timely manner. Assists in maintaining the general expense account for the department. Reviews appropriate source documents and reports and follows up with discrepancies found. Assists in preparing worksheets for the monthly budget for expenses and equipment for the Distribution Center. Assists in compiling ststistical data for the preparation of a number of warehousedistrubution reports. Receives data from warehouse section i.e. invoicesRGRs and consolidates same. Maintains logs control sheets and department files of purchase order numbers RGR number and daily receipts of merchandise and telephone calls etc. Transmits and receives messages letters etc. tofrom location Exchanges and other departments within NEXCEN by use of an electronic mail system. Performs timekeeping functions. Also requisitions and maintains office suppplies and assists with inventory taking. Receives and makes telephone calls. Determines the identity of the caller and refers calls to appropriate section. Answers telephone inquiries utilizing knowledge of office functions relays messages or refers calls to superior or other appropriate personnel. Sorts and distributes all incoming correspondence. Types a variety of correspondence from rough or handwritten draft such as reports letters memos purchase orders etc. Work is typed in final form and reviewed for accuracy and conformance with procedural instructions correct spelling etc. Based on general information and data to be used for reference pruposes background information and reports. Works under the general supervision of a designated supervisor who makes assignments. Work is performed independently within the framework of established policies procedures and guidelines. Refers unusual problems to supervisor for resolution. Review is made for accuracy adequacy and adherence to regulatory material. Performs other related duties as assigned.
TRAINING REQUIREMENT Associate must receive Hazardous Material HazMat training within 90 days of hire per Department of Transportation regulations
GENERAL EXPERIENCE 1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.
AND SPECIALIZED EXPERIENCE None required
SUBSTITUTION OF EDUCATION FOR EXPERIENCE 12 year academic study above the high school level may be substituted for each 6 months of 1 year of general.
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