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At Company, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
The indirect tax group is responsible for the preparation, filing, and audit of all indirect tax returns (sales & use, gross receipts, property, etc.). The group assists other groups within the tax department (e.g. tax planning, tax provision, audit controversy) with the tasks that reside in those groups and in implementing department objectives.
Process tax returns for tax compliance matters:
Ensure that indirect tax returns, notices, extensions, amended returns are timely filed with government agencies
Organize and prioritize tax files for processing according to due dates and payment method (check or EFT)
Manage the approval process for returns, extensions and payments. This is includes coordinating the approval process through Workfront, OLAF and Docusign
Request new vendor numbers as needed for payments to tax authorities
Copy or scan checks and signed returns and save to Sharepoint site
Update status of entities to “Sent to Taxing Authority” in At Task
Prepare and print certified mailing receipts and mailing envelopes (or boxes for July returns with heavy attachments), when applicable
Weigh certified mailing packages individually on postage meter and apply correct amount of postage
Deliver tax returns to Post Office and obtain date stamp on all mailing receipts
Organize certified mail receipts
Proactively track signature requests to ensure deadlines are met
Maintain an organized mail log on sharepoint consisting of notices from and responses to taxing authorities
Assist with custodian of tax file room.
Coordinate filling requests for files and other information from other off-site groups within the tax department
Assist in preparation of exemption certificates
Coordinate with Cash and Banking when issues arise related to tax payments
Learn cross functional responsibilities of other Tax Coordinators to provide back-up as needed
Coordinate on-boarding of new employees, contract employees, & interns and office re-locations:
Coordinate requirements of new arrivals with HR, IT and Building Management
Prepare new hire welcome packets containing Company and tax department information
Obtain PERNR numbers from HR and NEDS (Non-Employee Data Sheet) for outside contractors from hiring agency
Request LAN IDs and email accounts from IT
Route LAN IDs to Tax IT group to arrange access to computer software and drives in advance of arrival
Order computer equipment and supervise delivery/set-up
Schedule telephone installation and name display changes
Arrange building security/parking badges and Company suite access
Handle internal employee office moves - schedule furniture movers and telephone installation or reconfiguration
Coordinate computer equipment moves – supervise disconnection and reconnection of equipment
Order business cards, office name tags, office, desk and filing cabinet keys, whiteboards, etc.
Coordinate requirements with Building Management
Coordinate office events including planning, budget tracking and communication
Provide notary services as requested
Prepare correspondence and decks, including proofreading and document review for grammatical soundness and consistency
Coordinate travel arrangements for individuals and groups
Update and maintain postage meter, order postage, printing and mailing supplies
Travel to Post Office to deliver certified mailings for the tax department
Review and respond to email
Copy and scan documents
Coordinate internal lunch meetings; order and schedule food delivery or pickup
Reserve and set-up rooms for presentations
Coordinate and schedule meetings in Outlook
Process work orders for building maintenance requests (lighting, power, equipment, kitchen maintenance, etc.)
Schedule maintenance requests for copiers and printers
Order copy paper, office supplies and kitchen supplies for the TAG group
Prepare expense reports
Send overnight mail and packages via UPS
Receive guests and packages from lobbies
Provide parking validation for guests, where necessary
Prior para professional experience in a large corporate tax group or accounting firm
Demonstrated ability to build relationships with external and internal partners
Excellent written and oral communication skills
Self-starter that takes a hands on approach
Well organized and detailed oriented.
Able to efficiently coordinate the filing of large volumes of tax returns. This includes processing the returns, printing and saving to an online repository, processing checks and EFT requests, and sending by certified mail.
Comfortable and efficient with use of technology (i.e. Sharepoint and SAP) – Note: expertise in these systems is not required
Proficient with PowerPoint, Word and Excel
Prior experience in a paperless environment is a plus
Bachelor’s in Accounting, Finance, Economics or equivalent.
About The Walt Company (Corporate):
At Company Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.
About The Walt Company:
The Walt Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Company proudly continues its legacy of creating world-class stories and experiences for every member of the family. Company’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Company Financial Services, LLC, which is part of a business segment we call The Walt Company (Corporate).
Company Financial Services, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Company fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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