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Performs administrative tasks to support timely escrow closings and title recordings for transactions ranging from single site to high-liability multi-site commercial real estate transactions. Conducts title research to compiles chain of title. Creates title files and prepares endorsements and supplemental documents. Responsible for all new order entry and fulfillment, paperless file setup, order tracking, invoicing (initial search and all updates), escrow accounting functionality and post-closing functions. Investigates and interprets tax records in order to determine tax liability. Creates title files, documenting all research.
Assists in clearing title and prepares residential escrow files for closing.
Assists Escrow Officers with business development and customer service.
Prepares documents of all types of residential transactions, such as wraps, assignments, mobile homes, and works up simple closing statements.
May provide work direction to other escrow support staff
Support Closers/Transaction Managers with closing commercial real estate transactions by assisting with administering escrow accounts, making deposits, issuing checks, building and disbursing wires, preparing invoices, routing title comments and underwriting requests, ordering title and tax updates, and assembling and calculating pricing information, recording fees and transfer tax information
Searches, examines and interprets real estate documents such as deeds, deeds of trust, assignments and reconveyances, subdivision maps, assessor parcel maps, moderately complex metes and bounds legal descriptions, section and lot and block from direct base working directly with title officer, marketing and escrow team
Uses research to create and maintain files, records and reports
Audits calculations and legal documents for accuracy
Communicates recording information and prepares legal property documents such as endorsements and supplementals
Communicates professionally with all customers
Knowledge and Skills/Technology Used
Strong customer service orientation
Excellent verbal communication
Problem solving skills
Strong organizational skills
High School diploma or equivalent
College Degree preferred
Typical Range of Experience
2-3 years experience as an Escrow Asst.
Company invests in its employee’s development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. Company is committed to diversity and inclusion. We are an equal opportunity employer.
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