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Duties will include, but will not be limited to: sponsored billing management (logging, basic review of invoices for subawards, billing agreements); purchase and travel approval (HCOM, Concur); reconciling accounts; creating journal entries (ADIs); drafting cost transfer requests; preparing payroll changes; drafting PI rights petitions; gathering audit documentation; managing andorganizing sponsored files according to record retention policies; entering reports in GMAS; and assisting with aspects of proposal preparation. Additionally, this position may assist with administrative tasks, such as the scheduling of team meetings and agenda preparation. Possibility of eventual award/small portfolio management.
This position will work collaboratively with other functional areas of the Wyss Institute (e.g., Procurement, Finance, Communications) to problem solve and ensure smooth operations. Will also work with the Office for Sponsored Programs (OSP) on award closeouts. May occasionally work with PIs, lab members and faculty assistants.
Three or more years of administrative, finance or related areas. Education may count toward years of experience.
Bachelor’s degree preferred. The ideal candidate will be organized, detail-oriented, and capable of prioritizing work. A desire to problem-solve, take initiative and identify operational solutions for the team is key. Excellent written and oral communication skills also required.
Intermediate skills in Microsoft programs (Excel, Word, and Outlook) are required; experience with Microsoft Teams, Planner and other organizational tools are a plus. Flexibility and a mindset of working with a team in an entrepreneurial setting to get things done is very important.
Experience with Harvard systems and chart of accounts, Uniform Guidance, Federal Acquisition Regulations and federal sponsors in general (e.g., NIH, DOD, NSF) are pluses, but are not required.
The mission of the Wyss Institute for Biologically Inspired Engineering at Company is to transform human healthcare and the environment by emulating the way nature builds. Developed as an alliance between Harvard and other premier academic and clinical partner institutions, Institute faculty and staff collaborate in high-risk, fundamental research and science-driven technology development. A major focus of the Institute is to translate the technologies developed by its faculty and staff into commercial products and therapies through collaborations with clinical investigators and establishment of corporate alliances and launching startup companies. For more information, visit: Company website/.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
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