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The Senior Executive Assistant to the Chancellor is an important member of the team within the Office of the Chancellor responsible for tasks and activities related to the Chancellor’s calendar, daily operations, travel, and some correspondence. The Senior Executive Assistant to the Chancellor will coordinate complex and confidential issues and assume additional responsibilities in the absence of other team members. The work ranges from standardized office support assignments to administrative duties involving strategic decision-making and judgement. The ability to prioritize and manage a variety of sensitive tasks simultaneously is critical.
About the Work Unit:
The administrative team in the Office of the Chancellor oversees the coordination, planning, and direction of services that support the operations in the office.
Key Functions and Expected Performance:
Provides complex and confidential administrative assistance to the Chancellor.
Maintains the Chancellor’s calendar, exercising considerable judgement and taking into account personal as well as business commitments through prioritization of meetings.
Ensures that the Chancellor’s time is maximized to its fullest potential by determining which meeting requests should be prioritized as well as which requests may be delegated.
Plans, books, and manages the Chancellor’s multifaceted travel arrangements.
Prepares some internal and external correspondence for the Chancellor.
Establishes and maintains relationships with campus partners in order to maximize the effectiveness of the office.
Performs other related duties as assigned by the Chancellor and Chief of Staff.
This position does not have supervisory responsibility; the position reports functionally and administratively to the Chief of Staff. Additional tasks and duties as assigned by the Chancellor.
Education and Certifications:
A Bachelor’s degree from an accredited institution of higher education is required.
Experience and Skills:
At least ten years of experience providing support to executive administrators and management is necessary.
Excellent written, organizational, research, and multitasking abilities are necessary.
Thorough working knowledge of Microsoft Office suite of products is necessary.
Professional attitude and considerable tact, persuasion, and judgment in interactions with internal and external constituents is necessary.
Demonstrated ability to work in a team setting is necessary.
Willingness to rapidly learn new skills when the situation demands it is necessary.
Comfort operating in a challenging business environment is necessary.
Honest, with the highest personal and professional integrity is necessary.
Excellent customer service skills are necessary.
Determination and drive for perfection in work representing the Chancellor and the University is necessary.
Ability to effectively research necessary information is necessary.
Comfort with new technology systems and upgrades as they arise is necessary.
Ability to handle a high level of confidential information is necessary.
Higher education experience and knowledge of organization structure is strongly preferred.
About Vanderbilt Benefits
In addition to offering a lively community that encourages learning and celebrates diversity, Company offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview.
Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Company is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt named #85 on “America’s Best Large Employers”, the top employer in Tennessee and the Nashville metropolitan area for the 2nd year in a row in 2019 (Forbes), and as one of “America’s Best Employers for Women” in 2018 (Forbes).
Commitment to Equity, Diversity and InclusionVanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values. Company is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
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