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This position is open to current Company residents only.
This posting will close if 100 applicants is reached before the closing date.
We offer excellent benefits:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
10 paid holidays per year plus vacation and sick leave
Discounted Company EcoPass (Denver Metro locations)
Company state employee discount program
Company employee wellness program
Excellent work-life programs, such as flexible schedules, training and more
Description of Job
This position exists to provide high-level technical office management for the Company Education unit and acts as a school registrar and support services as well as organization and execution of delegated duties and support for the educational team. Position is responsible to obtain and maintain legal documentation of educational records in TRAILS and/or the student information system used by Company Education, support for the Special Educational staff, tracking transcripts, ordering supplies and educational materials, balancing the budget for educational staff, communicating with the assessment department, managing confidential student files, monthly reconciliation of P-cards, gathering data, tracking average daily attendance and assisting the educational team in any duties as needed. This position runs yearly, quarterly, and monthly reports for Quality assurance monitoring, course and credits, graduation plans, and Special Education communications and timelines which are legal documentation. This position must develop and manage student files, complete average daily attendance reports and processes and support hiring processes. This position is responsible for updating and maintaining the school roster using Microsoft Excel and Access and serves as a site expert on the student information system implemented state-wide. This position determines the best reports to track educational outcomes. This position also performs duties as site-based librarian and participates in all required trainings. Communicate with line staff regarding educational rosters.
Primary Job Duties Include:
Registrar and System Education Liason
Collaboratively develops, organizes, implements, trains and maintains systems and administrative work procedures for the educational department.
Makes decisions that affect Company education department operations including management of administrative functions related to educational services.
Implement and maintain a detailed communication line between principal and central office to ensure effective and effecient communication with Principal, central office as well as staff on Plate Valley campus.
Primary contact with the public, staff and educational agencies as the first person to respond to inquiries regarding education process and determines to whom the inquiry should go.
Perform duties using Microsoft Office program including student information system.
Inputs educational information into the Trails dataabse, SIS, and required data management sources to include the Civil Right Data Collection spreadsheets and Title 1 Federal Grant time and effort management.
Creates monitoring spreadsheets and shared databases for all federal and educational processes identified in QAQI standards or as required for Title 1 or the Office of Civil Rights.
Prepare education reports, collect and organize data for facility, state reporting, and federal reporting.
Complete student transcripts and respond to the request thereof within specified timelines; make decision to align courses with graduation plans.
Assure monthly and quarterly monitoring systems are in place and updated as expected.
Update graduation plans, prepare daily schedules, manage student records, train other education staff, and other duties as assigned.
Assure calendar collaboration across the facility and education team, documenting and assuring that required meeting timelines are met. Complete all work with attention to completion correctness, and quality of work.
Collaboration and system liaison meetings may require travel.
Financial & Budget Monitoring
This position is responsible to collaborate in planning the educational budget for Company, including estimating costs based on previous year expenditures, including computer equipment, educational materials, furniture and office supplies with approval from the principal.
Preparing reports of expenditures and designing and maintaining a comprehensibe and fluid ordering system.
Purchases material as needed and provides monthly Purchase Card reporting to Company Education Central Office
Information System and Training Liaison
This position is a "super" user for Company Trails and education's student information system (SIS). Trains and assists educational teacher in use of computer, internet, and data systems specific to Trails, SIS and other mandated systems.
Training teachers in areas that are related to procedures that affect the program assistant responsibilities of operations.
Complete Quality Assurance checks on Trails and SIS at least monthly and for all student records that are released from the facility.
Work with district liaisons to assure transcript accuracy.
Attend all necessary trainings to provide trailing; determine what training is relevant to each position within education.
Give user rights to client managers, behavioral health, and small groups working with each individual.
Training on systems and processes requires travel
Data Monitoring and Tracking & Other Duties as Described
This position creates and manages various data information and correspondence tracking systems for the educational department.
Design, create and maintain filing and reporting systems for official Company documentation.
Implement and maintain computer spreadsheet (Excel) and database (Access) forms to compile and report pertinent information, to include commitment statistical information involving the educational department; use online and external systems for federal reporting.
Responsible for analyzing and validating accuracy and data received for computer input into Company system; most review all teacher data to assure accuracy.
Responsible for proper handling of confidential client information in accordance with the regulations prescribed by the Health Insurance Portability and Accountability Act (HIPAA) and for Federal Education Rights (FERPA); align all practices to mandates from Company Department of Education as well as the Company.
Completes all Company training requirements while meeting deadlines; this may require travel.
Conducts other duties as described
Applicants must meet the minimum qualifications listed below to continue in the selection process for this position. Work experience must be specifically documented on your application. Part-time experience will be pro-rated.
Four years of general clerical experience.
Program Assistant level I experience consists of creating and revising office procedures; writing office procedure manuals; designing forms and processing steps; designing general office record keeping systems; compiling and formatting the content for program materials such as annual reports and newsletters; and accounting for the unit's allotted funds by authorizing (signing) operating expenditures.
Appropriate education will substitute for the required experience on a year for year basis.
You MUST submit a copy of your transcripts with your application materials if you are substituting education course work for experience.
Excellent customer service and interpersonal skills
Superb written and oral communications skills
Self-directed and motivated work ethic
Strong analytical skills
Organizational skills and compelling attention to details
Must maintain a high level of confidentiality
Ability to research and gather data
Attention to detail
Ability to multi-task various priorities
Advanced proficiency in Microsoft Office (i.e. Word, Excel, Access and PowerPoint)
Ability to interpret complex rules, regulations, policies, procedures and guidelines
Experience working with confidential information
Experience tracking and managing a budget
ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS BY THE CLOSING DATE SHALL BE CONSIDERED FOR THIS POSITION.
Conditions of Employment:
Be a minimum of 21 years of age, with no felony convictions or history of domestic violence
Possess and maintain a valid State of Company driver's license
Pass Company and FBI background investigations, as well as a drug screen as a condition of employment
Required to report without delay or interruption to provide essential or emergency services to ensure health, safety and welfare
Travel to training and/or conferences
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with Company.
Continued employment is contingent upon successful completion of the Company Pre-service Training Academy, Field Training Program (FTO) and mandatory annual training in all subject areas.
Included in the background investigation is a current/previous employer check. Your current and previous employers within the last 10 years must be listed on your application even if the job duties are unrelated to the program assistant I. Incomplete employer information (address, phone, supervisor name) or omission of former employers may result in application disqualification.
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