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Team: Join us as we re-create the future of retail. Innovation is part of our DNA! Our goal is to be Earth’s most customer-centric company and we are just getting started. We are looking for people who want to join an ambitious and driven team that continues to push the state of the art and improve the daily lives of customers.
The Role: Company is seeking a highly motivated and organized Procurement Specialist to assist with project administration and vendor management. This position will be part of an exciting, fast-moving business unit, where everyone on the team needs to be entrepreneurial, wear many hats and work effectively in a highly collaborative environment. You are the right person for this job if you have a strong customer focus and a passion for producing high-quality work. You must demonstrate the ability to efficiently plan and prioritize all deliverables and resources across multiple projects. You will work closely with internal teams and external partners to make decisions and find solutions quickly and with confidence. You are the right person for this position if you take ownership of your work, display a great deal of initiative, possess common sense, sound judgment, and a sense of humor.
Responsibilities include (but are not limited to):
Collaborate with cross-functional store delivery team, external business partners and internal stakeholders to ensure timely delivery of materials and services to meet all business requirements and deliverables
Issue purchase orders, work orders and other contract documents
Track equipment and owner furnished items to meet schedule requirements (includes managing timeframes and resolving issues as they arise)
Assist with project documentation, including RFI’s, submittals and change orders
Maintain procurement records and databases (e.g. supplier setup, contract information, catalogs)
Liaise with the A/P department in regards to invoices, supplier holds and cost discrepancies
Utilize multiple databases and systems to deliver accurate metrics, reporting and analytics
Support procurement project activities throughout all phases of the project
Day-to-day supplier management, including transactional issue resolution and critical information gathering regarding schedules, invoices, tracking info, etc.
Ensure adherence to Company’s policies and local procurement policies and procedures
Develop and maintain supplier relationships
Track and communicate supplier delivery schedules with internal partners, contractors and vendors, escalating issues and risks, as required.
Inform project budgets as necessary and work with internal and external teams to compile final project costs.
Assisting in compiling project turnover and closeout documents for internal customers
Participate in the continuous improvement of processes and implementation of procurement best practices to maximize efficiency for the team and improve lead time performance within the procurement process.
3+ years of experience in supply chain, procurement and/or construction within a fast-paced and customer-experience-driven team.
3+ years industry experience in a retail construction program.
Strong project management skills and experience in managing multiple projects at one time.
Advanced proficiency in MS Excel.
Ability to read and interpret project schedules.
Ability to evaluate status of a project, meet tight deadlines and prioritize workloads.
Strong organizational skills and business acumen.
BA/BS degree from accredited university.
Experience with Coupa or similar Procure-to-Pay system.
Experience with Smartsheet, Procore or similar real estate project and portfolio management tools.
Experience in reading commercial contracts.
Well rounded communication skills with demonstrated experience engaging and influencing key stakeholders
Familiarity with business process documentation and improvement.
Demonstrates willingness to be flexible and adaptable to changing work environment. Ability to effectively manage varying workload requirements; can shift gears comfortably; manages competing demands, delays or unexpected events.
Self-motivated and able to work both independently and collaboratively within a team.
Ability to operate with a high level of ambiguity in a dynamic fast paced environment
Company is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation
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