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National Sales Assistant
Entertainment & Media Industry Company
Tallahassee, FL, United States
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Job Summary:
iHeart Media in Tallahassee has an immediate opening for a National Sales Assistant. This person must be able to work independently with our national and local sales teams and our radio cluster employees. Must be organized, aggressive and understand the sales process. The best candidate will have above average computer skills and be willing to take the initiative to make deadlines. Duties include scheduling sales orders, gathering continuity and performing great customer service. This is a Monday-to-Friday 40-hour per week position.
Primary role is acting as a liaison between our sales team, our national advertising rep firm, our clients and our other inter-company departments. A secondary role is to assist to the local sales department.
• Organize and input both new and revised orders; assist in creating sales proposals, digital campaigns; and provide customer care to help eliminate problems, embellish our customer image and grow our business.
• Provide support to clients by providing documents, forms and other paperwork to ensure seamless execution of client media buys.
• Communicates effectively and clearly with station promotion, programming, digital and business and traffic departments on daily basis.
• Assist Traffic Managers by gathering copy and traffic and working to solve clearance issues.
• Assist AP/AR Managers in reconciling invoices, investigating discrepancies and working with clients to receive payment.
• Superior organization, detail oriented, dependable, strong work ethic.
• Able to build and maintain strong relationships with excellent written and oral communication skills.
• Flexible and adaptable to change due to market conditions. Able to learn new skills easily.
• Team player.
• Possess excellent time management, prioritization, and leadership skills to meet deadlines
• Excellent multitasking skills while under tight deadlines with the ability to operate independently and exercise judgment
• Assist with creating sales materials including sponsorship proposals and recaps, type and proofread memos, letters and copy
• Generating contract confirmations and invoices for staff upon request
• Sending out spot times upon client request
• Generating reports and preparing for managers upon request
• Performing general administrative duties including faxing, filing and copying
• Lobby and incoming phone customer service duties
• May be asked to attend and contribute to weekly sales or promotion meetings as needed.
• Prepare, edit and finalized sales presentations, Provide assistance to staff regarding various software programs
• Assisting AE’s with revisions when requested
• Other miscellaneous tasks as requested by managers and AE’s
• Excellent grammatical skills.
• Required Experience
• Above average computer proficiency including but not limited to extensive knowledge of Microsoft Office, PowerPoint, Excel, and the ability to adapt to proprietary computer systems. Viero, Fusion experience a plus.
• 1-3 Years of experience in sales marketing, advertising and/or promotion administration preferred but not required.
• Radio experience a PLUS