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What We Do:
At the SEI, we help advance software engineering principles and practices and serves as a national resource in software engineering, computer security, and process improvement. The SEI works closely with defense and government organizations, industry, and academia to continually improve software-intensive systems. Our core purpose is to help organizations improve software engineering capabilities and develop or acquire the right software, defect free, within budget and on time, every time.
We are looking for a hard working Travel Manager to lead all aspects of business travel operations for the Software Engineering Institute's $6 million/year travel program. In this position, you will be responsible for ensuring SEI compliance with all federal contract requirements and the CMU Business and Travel Expense Policy. You will evaluate the effectiveness and efficiency of the travel program on a continual basis to support the technical mission, minimize costs, and provide convenience for SEI travelers. If you are looking to work at an outstanding organization with world renowned staff, this could be the opportunity for you!
Bachelor’s degree in Business Administration, Public Administration, Accounting, or equivalent job-related experience.
Willingness to travel to various locations to support the SEI’s overall mission, including to SEI and CMU offices, sponsor sites, conferences, and offsite meetings.
Ability to obtain and maintain Department of Defense Secret-level security clearance.
Manages the Business Services Travel team to ensure timely and accurate expense reimbursements and conference registrations, as well as consistent application of the policy by all team members.
Evaluates and responds to monthly expense report audits by CMU, resolving issues in compliance with federal contract and policy requirements.
Advises the SEI CFO regarding approval of policy exceptions and extenuating circumstances.
Develops and analyzes meaningful metrics for measuring operational efficiency, cost savings, and training needs.
Audits and approves expense reimbursements for the CEO and Director’s Office staff.
Interacts with SEI Accounts Payable, Human Resources, Security, senior management and other departmental staff as well as CMU Finance, Taxation, Accounts Payable and preferred vendors in order to ensure adherence to all University and governmental requirements.
Knowledge, Skills and Abilities:
You will have strong analytical, problem-solving, organizational, communication, and interpersonal skills.
You will apply a working knowledge of global business travel practices for the benefit of SEI travel operations and ensure compliance with all contractual and University requirements.
You will be providing essential advice to managers, travelers, and support staff regarding travel and expense reimbursements and serve as a reliable resource for developing compliant travel options that support the SEI’s mission.
Research, monitor, and analyze changes in travel industry practices and trends, assess their impacts on travelers, and implement actions.
You will be providing effective training and mentorship to personnel at all levels to ensure compliant and timely submissions, including one-on-one training, group presentations, and intranet resources.
At least 10 years of financial administration or accounting experience, including 4 years in a supervisory or management capacity, preferably in a fast-paced, technical environment taking care of federal contracts
Experience with government and internal audits
Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
A listing of employee benefits is available at: Company website-at-a-glance/.
Company is an Equal Opportunity Employer/Disability/Veteran.
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