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Under the direction of the assigned program director, the Kinesiology & Athletics Operations Specialist provides oversight for the purpose/s of ensuring compliance with California Community College Athletics Association (CCCAA) sports statistics, gameday requirements and academic performance reporting for awards, support and compliance; maintaining athletes progress records, annual lists of prospective and actual participants; communicating availability of appropriate support services available; posting all required statistics and information on the KIN & Athletics website; supporting the Athletic Director in arranging for required staffing for athletics events; and monitoring student athlete and public conduct/decorum at athletic contests. Essential Functions Assists the Director of Kinesiology & Athletics, coaches and officials during athletic events for the purpose of maintaining statistical records and information used for future distribution in game day stories while monitoring student-athlete and public conduct/decorum at home athletic contests. Monitors statistical information and the athletics website content for the purposes of maintaining CCCAA compliance and promoting the department. Works with Athletic Director to help monitor athlete's performance on academic and/or attendance probation and suspension; monitor improvement plan progress for the purpose of maintaining compliance with CCCAA and National Collegiate Athletic Association (Company) eligibility. Maintains athletic sports information equipment and supplies (e.g. computers, cameras, scoreboard equipment, etc.) for the purpose of ensuring continued availability and proper use of items. Monitors student and public decorum of athletic events for the purpose of ensuring CCCAA compliance, safety and efficient game operations during event. Prepares documentation (e.g. computerized academic performance rosters, records of student-athlete participation and statistics, officials sign-in sheets, announcer scripts, student recognition forms and nominations, etc.) for the purpose of providing written, spoken, electronic support documentation and/or conveying information. Prepares sports information equipment for transport to offsite athletic events for the purpose of ensuring availability for use. Prepares reports related to student academic performance and assists with ensuring compliance with CCCAA and BVC constitutions and bylaws, including, but not limited to, student-athlete eligibility and awards. Prepares student-athlete academic progress reports for intercollegiate teams and records and organizes the data received from the progress reports. Provides recommendations to Director of Kinesiology & Athletics for student-athletes to seek academic support services based on academic performance and progress report data. Provides oversight to hourly employees responsible for working as part of the gameday support personnel (scoreboard operators, announcers, etc.) for the purpose of ensuring compliance with CCCAA bylaws as well as proper gameday operations. Maintains records and files; establishes and maintains filing systems; orders, receives and maintains an inventory of office supplies and other materials; opens and distributes mail. Assists in the evaluation and assessment of key objectives and long-term goals and make appropriate recommendations. Ensures that administrative and clerical functions are executed safely, efficiently, and in compliance with Company, CCCAA, Bay Valley Conference (BVC) and College of Marin policies and procedures.
Other Functions: Assists other personnel for the purpose of supporting them in the completion of their work activities. Serve as the primary contact for various athletics administration, business, compliance, facility, and event management needs.
1. An Associate's and/or Vocational School Degree with study in job related area and two (2) years of related experience; or
2. Any combination of education and training equivalent to two (2) years of college-level coursework from an accredited institution in a related field and two (2) years of responsible experience working in higher education; and
3. A valid California Class C driver's license; and
4. Demonstrated sensitivity to and understating of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.
KNOWLEDGE, SKILLS and ABILITIES (Desirable Attributes & Skills)
Basic functions and programs of a community college or similar educational setting.
The needs and sensitivities of special and disadvantaged student populations.
Governmental, community and social services organizations and their functions.
Applicable state and federal laws, regulations and guidelines.
Methods and practices for accurately collecting and reporting data and statistics.
Office administrative practices and procedures including filing and the operation of standard office equipment which includes personal and on-line computers and appropriate application software.
Use appreciable judgment in recommending new or updated policies and procedures related to athletics administration, business, compliance, and event operations issues.
Use appreciable ingenuity and innovation to recommend new approaches and solutions to address complex problems and issues facing the Department of Intercollegiate Athletics.
Work with representatives from public and private entities and handle potentially sensitive situations, including but not limited to financial, academic, health, and regulatory information.
Present information, ideas, and concepts in written or presentation format for the department as needed.
Learn, apply and explain relevant laws, regulations, policies and procedures.
Handle sensitive matters with diplomacy and tact.
Apply language skills to read and interpret documents such as operating and maintenance instructions, procedure manuals and governmental regulations; write routine reports and correspondence; and speak effectively before groups of students or employees of the college.
Effectively communicate and interact with persons of diverse backgrounds and abilities.
Establish and maintain cooperative working relationships with those contacted during the course of work.
Use strong communication and interpersonal skills in order to help facilitate the support the academic success of students and the coordination and execution of athletic events.
Assist manager and department coordinator with updates and maintenance of departmental policies, procedures, program reviews, and/or other related documents, such as updates to athletic team websites and promotional materials, as needed.
Use strong interpersonal and public relations skills for providing information and responding to visitors, telephone inquiries, and/or via email concerning a wide range of subjects relating to Kinesiology & Athletic programs and activities requiring judgment, knowledge, and interpretation of policies, regulations, and operational procedures.
Assist Athletic Director in ensuring student-athlete eligibility compliance and reporting requirements as per California Community College Athletic Association constitution and bylaws.
Use strong organizational skills and ability to assist in the planning and preparation of all athletics eligibility events, special events, game management or other related activities and/or functions and ability to coordinate departmental functions with other college departments. Ability to understand and ensure regulatory compliance of game management for each athletic event and utilize online software program to enter required information for each sport.
Coordinate required game management assignments for intercollegiate athletics schedules in order to meet CCCAA and BVC game management requirements.
Plan, coordinate and complete complex clerical and administrative duties such as compiling all required components of student-athlete eligibility requirements and Company transfer requirements.
Operates a variety of office equipment including a computers and related Microsoft Office software, calculator, copier, etc.
Work with a significant degree of independence in carrying out assigned duties and schedule work to effectively meet deadlines and time schedules.
Exercise sound judgment within established guidelines.
Prepare clear, concise and complete reports and other written materials.
Type at a rate of speed necessary for effective job performance.
Apply mathematical skills to add, subtract, multiply and divide using whole numbers, common fractions, and decimals; convert from one unit of measure to another; compute rate, ratio and percent.
Utilize reasoning to resolve practical problems, and deal with a variety of concrete variables in situations where only limited standardization exists; interpret a variety of instructions furnished in written, oral, -diagram- or schedule form.
CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:
1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
2. Criminal Justice/Fingerprint Clearance.
3. California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
4. DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
5. Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.
1. Cover Letter (cover letter)
2. Resume (resume)
3. Transcript conferring Associates's degree or showing whatever coursework you have completed and are using as the basis for your application as described in the Requirements, above, if applicable. (transcript)
Supplemental & Salary Information
Typical office environment
Subject to travel to conduct work and physical activities
Hearing and speaking to exchange information in person and on the telephone and make presentations.
Dexterity of hands and fingers to operate a computer keyboard.
Vision sufficient to read various materials.
Sitting for extending periods of time.
Bending at the waist.
Lifting and carrying objects up to 30 lbs.
Campus: Kentfield & Indian Valley Campus (Novato)
Full-time Equivalent: .5 – Part-time
Months per Year: 10
Monday, Tuesday, Thursday & Friday
1:00pm - 5:40pm
4 Days per Week
18.75 Hours per Week
NOTE: The College is closed on Fridays during the summer period, when the work schedule may change depending on departmental needs.
FLSA Status: Non-exempt
Salary Range: CSEA 115
Starting Salary Range: $27.63 to $30.45 per hour (Step 1 to 3). Normal entering step is Step 1.
Additional Salary Information: CLASSIFICATION & RETIREMENT PLAN Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement, including payment of union dues or charitable contributions. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 7% of their reportable compensation on a monthly basis.
Internal Number: 2012-00495
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