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The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, event planning, travel arrangements, and scheduling meetings.
Additionally, the ability to interact with staff (at all levels) in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.
Minimum of 5 years’ experience in an Executive Administrative Assistant role
Experience in calendar management
Adaptable team player
Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
-Experience in event planning
Effective interpersonal skills
Excellent telephone etiquette
Superior oral and written communication skills
Tact and good judgment in confidential situations and proven experience interacting with senior management
-GED/High school diploma required
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