Job Summary

The HR Coordinator is responsible for providing Human Resources support to the facility, administering a variety of HR programs and procedures throughout the organization. Responsible for supporting the HR function to ensure compliance with company policies and state and federal laws and guidelines.

Essential Job Duties

• Coordinates internal promotions/transfers and outside recruitment to meet hourly staffing needs; work with the appropriate staffing agency and supervisors to coordinate recruitment, training, and orientation of temporary employees.
• Assists with recruitment tasks including posting positions, scheduling interviews, performing phone screens, creating offer letters, and coordinating the pre-hire screening process.
• Coordinates new hire and benefits orientations for new employees; prepare employee information packets for new hires and various employee meetings and events.
• Assists in the coordination and administration of employee benefits, including enrollments, system changes, employee questions, and new hire documentation.
• Issue lockers to employees and maintain records to control and monitor use.
• Assists with preparation and distribution of employee announcements and updates; maintain all standard and digital HR bulletin boards in the facility, ensuring all communications are up-to-date.
• Helps to plan and coordinate employee relations events and activities, as well as employee activities committee events including company picnics, retirements and appreciation lunches.
• Communicates regularly with employees and outside contacts to answer questions, provide information, complete paperwork, etc.; respond to inquiries and complaints regarding associate-related issues and initiate action to resolve valid complaints/requests.
• Prepares, submits for approval and processes status change forms for pay changes, new hires, terminations; file documentation and archive employee files when needed.
• Verifies and maintains I-9 and Affirmative Action documentation in accordance with applicable legal requirements.
• Coordinates and performs weekly payroll tasks, including compiling and verifying the payroll memo entries, HRIS entries, and timecard entries, and confirming eligibility for holiday pay.
• Assists with the management of the site security system and cameras; provide key cards to employees, temporary associates, visitors, and contractors according to policy guidelines.
• Assists in the development and implementation of HR objectives, policies, procedures.
• Assists in the performance evaluation process for hourly employees and temporary associates by tracking evaluation and completion dates and sending reminders to leaders.
• May coordinate and track company leaves of absences and other applicable state leaves.
• May track and administer discipline, obtaining approval from Sr. HR Generalist/HRBP prior to sending discipline documents to supervisors for presentation to employees.
• Provides backfill relief for Sr. HR Generalist or HRBP, as needed.
• Adheres to Good Manufacturing Practices, Standard Operating Procedures, and Safety Regulations consistently.
• Performs other duties as assigned by supervisor.

Scope of Responsibility

Work performed with little supervision. No budgetary responsibility.

Knowledge and Skill Requirements

• Ability to present in an effective manner
• Strong interpersonal skills and the ability to build relationships
• Ability to communicate/interact with all levels of employees at the site in professional manner
• Perform tasks with a high level of confidentiality
• Flexibility in a fast-paced environment
• Strong attention to detail, ensuring the highest level of accuracy.

Education and Experience

High school diploma/GED with a minimum of 3 years of HR experience required. Bachelor’s Degree preferred.

Professional Licenses or Certifications

PHR desired.

Travel Required

As required by Manager