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This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant will act as a seamless extension of the Directors supported and will work closely with other Executive Assistants throughout the organization. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
Management of complex calendar and scheduling to support teams in multiple locations
Manage domestic and international travel
Manage expense report coordination and submission
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Track and help drive completion of key deliverables and follow up on outstanding items
Act as a liaison for direct reports
Management of team space, including moves and reconfigurations
Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
Document writing, editing, and readiness
Have fun at work and help others do the same
High school or equivalent diploma
5+years of experience assisting at the executive level
Experience with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Visio
Project management experience
Strong organizational, communication and interpersonal skills
Strong analytical skills and demonstrated ability to improve processes to maximize efficiency
Ability to prioritize and handle multiple assignments at any given time
High levels of integrity and discretion
Highly motivated, organized individual who is able to work effectively with minimal supervision
Company is committed to a diverse and inclusive workplace. Company is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
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