Job Details – this job has expired, please see similar jobs below
Retail Business Services, LLC is an independent Ahold Company company and supports the local brands of Ahold USA and Company, including Food Lion, Giant Landover, Giant Carlisle, Hannaford, Martin’s, Peapod, and Stop & Shop.
Position Title: Coordinator II Projects
Position Location: Salisbury, NC
The principal purpose of this position is to coordinate, manage and facilitate a variety of tasks within the Divisional Construction organization and / or other departments related to Capital plan support as well as providing technical support to the Divisional Construction team / lead, Format team / lead and Pre-Construction team / lead. This role will help manage the preparation of contracts and project finances through Proliance, be the Proliance “gate keeper”, aid in the management of the redline process, provide in-house office management, support Project Managers and Special Projects Associate during construction projects as well as track all Projects for each team. This position will also assist the Capital Projects teams in planning, executing and closing out each project.
This support role is an entry level position that provides a development opportunity that could potentially lead to a promotion to A&E Specialist, Special Projects Associate, Format positions and eventually Project Manager I or II.
Principle Responsibilities and Duties:
1. Contracts, Invoices and Proliance
Manage the preparation of contracts, purchase orders, processing, and payment of all requisitions and invoices through the Proliance accounting system.
Prepare construction contracts for all divisional projects at the direction of the Construction Director and Project Manager or dept team / lead.
Issue purchase orders at the direction of the Construction team and amend existing p.o.’s as necessary throughout the project including closeout.
Review invoices to ensure proper back up is attached prior to routing the invoices for BoA signatures. Mail signed invoices to AFS for payment.
Work with AFS on resolving various issues with invoices and requisitions.
2. Redline Review and bidding process
Facilitate the redline review process of ARCH/MEP (Architectural/Mechanical Engineering trade sheets) on all projects including working with A/E team on meeting schedule and distribution of redline plans and meeting minutes. Assist Project Manager with compilation of all bid document for construction projects as well as support A&E Specialist with bid package creation for Architects.
Work closely with A/E Specialist and Project Manager to help schedule redline meeting for review of A/E drawing package and specifications.
Assist Project Manager in the compilation of all bid documents, including requests for proposals, bid forms, bid plans, special instructions, schedules, and uploading the RFQ (Request for Quote) package. A comprehensive, accurate, timely bid package minimizes the cost of the project and help to prevent change orders to the project in the future.
3. Administrative Support
Provide Office Management to Divisional Store Development team
Provide general office management including processing of incoming/outgoing interoffice and postal correspondence.
Manage meetings and conference rooms for Construction Leads, Project Managers and Pre-Con Lead.
Possess a strong working knowledge of the Microsoft office suite in order to provide the highest quality reports and presentations.
4. Project Manager / Associates Field Support
Attending a variety of job site meetings, including new store, remodel and other various external meetings with RBS support staff, contractors and consultants.
Attend selected job site meetings, take notes as directed and follow up on outstanding issues
Order plans from reprographics house and distribute updated construction documents
Manage special projects tracker for Division.
5. Project / A&E Contract Closeout Process
Assist Project Managers and Associates with the project completion process including the punch list walk thru inspections, project closeout manuals, and the project punch list completion signoff process.
This process includes all as-built plans, and the completion and payment of all construction requisitions and invoices within four months after store opening.
Assist A&E Specialist with closing out all A&E contracts after project completion.
6. OCIP Management
Assist with managing the Owner Controlled Insurance Program (OCIP) on certain assigned projects to insure that all subcontractors provide appropriate insurance documentation and verify that all vendors are enrolled in the program in a timely manner.
This includes the ensuring that the subcontractors accurately report all hours on their hourly closeout forms to maximize the OCIP deduct of their insurance costs on the project.
Associate degree required
2 + Years Experience
Bachelor’s degree preferred
Skills and Abilities:
Familiarity with construction contracts and requisitions
Strong project management skills
Technologically savvy (Google, Advanced MS Office, etc.)
Excellent & effective communication skills
Excellent critical thinking and problem solving
Highly flexible with strong multitasking and prioritization ability
Able and willing to learn new software tools and applications
Collaborative and works well with others
Sign up and search through 198,092 curated jobs in the Retail Edition: